Accounting & Operations Coordinator

Protect Environmental impacts communities. Our mission is to create healthy, safe, clean, and sustainable indoor environments across the United States. We are searching for an Accounting & Operations Coordinator in the Flanders, NJ area to join our team. In this role, you will be contributing with managing financial transactions, supporting laboratory payment processes, and providing administrative and customer service support during slower operational periods. This hybrid position ensures smooth day to day operations across multiple departments, balancing accuracy in financial management with responsiveness to customer and team needs. If this is something you are interested in, apply today! Responsibilities

Process cash deposits from previous day’s installations and testing.

Record and reconcile checks mailed by customers.

Manage checks rejected or not scanned, ensuring proper resolution.

Process permit payments in compliance with regulatory requirements.

Handle previous day’s accounts receivable within Service Titan software.

Maintain accurate accounts receivable records and follow up on outstanding balances.

Process customer refunds in accordance with company policy.

Conduct bank deposits 3–4 times per week, ensuring accuracy and timeliness.

Conduct reconciliation of Accounts Receivable to General Ledger for local office.

Prepare and provide Pro Lab spreadsheets to external customers for billing of test results.

Review completed CRMs (Continuous Radon Monitors) and charge affiliated home inspection companies accordingly.

Process shipment charges prior to sending packages, including entering credit card information into Service Titan and generating customer invoices.

Mark results as paid in the system to enable timely release of test outcomes.

Issue and manage checks for postage due accounts at the post office and for the Department of Environmental Protection (DEP) when required.

Hybrid/Overflow Duties (Slow Periods)

Customer Support & Communication: Manage incoming inquiries, assess customer needs, provide accurate information, and build sustainable relationships.

Administrative Coordination: Draft proposals, contracts, and paperwork; proofread job contracts; review permits for subcontractors; and maintain organized records in the company’s CRM.

Scheduling & Reporting: Liaise between estimators and customers to schedule jobs, create daily schedules, manage appointments, process orders, and prepare monthly reports.

Other duties as assigned.

Required Skills/Abilities:

Strong organizational skills with the ability to manage multiple priorities.

Excellent communication skills for customer interaction and internal coordination.

Attention to detail with a commitment to accuracy in both financial and administrative tasks.

Ability to adapt to hybrid responsibilities and support overflow duties during slower periods.

Proficient in Microsoft Office Suite, specifically Excel

Ability to coordinate and communicate efficiently with multiple moving parts and various levels of management and team members.

Physical Demands and Work environment

This job operates primarily in an office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.

Prolonged periods of sitting at a desk and working on a computer.

Must be able to regularly lift 25 pounds.

Education and Experience

Associate degree preferred.

Experience in accounts receivable, cash handling, and payment processing.

5+ years of bookkeeping and/or full-cycle accounts receivable experience.

Experience applying payments to open invoice balances and reconciling bank deposits to invoiced amounts.

Familiarity with Service Titan or similar financial/operating software.