Accounting Clerk

Reports To:

CFO, International

Job Summary:

The Accounting Clerk supports financial operations, ensuring accurate and timely processing of accounts payable and receivable, managing expense reconciliations, and maintaining financial records to support business value.

Employment duties will consist of an Accounting Clerk as required by the Company and listed below. This list is not to be taken as fixed or exhaustive however, and you will be expected to perform any reasonable employment task assigned by a leader.

Competencies:

• Organizational Skills
• Problem Solving
• Results Oriented
• Communication
• Cross-functional Awareness
• Time Management
• Adaptability
• Integrity and work ethic

Job Duties:

Accounts Receivable & Revenue:

• Perform invoicing of customer projects and milestones.
• Perform invoicing for annual license renewals
• Manage collections for customers to ensure timely payment.
• Prepare and process bank deposits.
• Complete set up forms for customers to ensure they have correct entity information and payment information.
• Update customer contacts and information as gathered in financial system.
• Maintain collections tracker
• Manage quote tracker  

Accounts Payable & Expenses:

• Manage Accounts Payable processes and maintain accurate records.
• Manage the Navan platform for teams expense tracking and reporting.
• Perform monthly reconciliation of travel expenses.
• Conduct employee expense reconciliation to ensure policy compliance.

General Accounting & Reconciliation:

• Reconcile bank and credit card accounts on a monthly basis.
• Perform monthly reconciliations for intercompany accounts
• Support software onboarding and implementation processes as needed.
• Maintain project documentation, ensuring accuracy and completeness.
• Track tasks and deliverables, and provide regular updates to the supervisor.
• Manage mail, filing, occasional office orders and couriers.
  
  

Job Requirements:

• 2+ years experience in Accounting or Finance.
• Post-Secondary Education in Accounting or Finance.
• Experience with QuickBooks required.

Job Qualifications:

• Strong knowledge of accounting principles and reconciliation processes.
• Ability to support financial implementations and software onboarding.
• Ability to build relationships with the project team and stakeholders.
• Good written and oral communication skills.
• Strong organization and attention to detail. 
• Strong customer service orientation.
• Familiarity with standard software (Word, Excel, PowerPoint, QuickBooks, Google Suite).
• Ability to prioritize and manage demands.
• Self-starter and motivated.   
• Integrity and work ethic.   
• Ability to prioritize and manage demands.   
• Initiative to complete job duties.   
• Ability to accept and integrate constructive feedback.   

Work Conditions:

• Extended periods of sitting
• Operation of desktop computer and peripherals
• Flexible hours to meet deadlines
• Busy office environment with frequent interruptions

Timeless Medical Systems® strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, Timeless Medical Systems Inc. will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.

Timeless Medical Systems® is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If accommodation is needed, please indicate by answering yes to the corresponding application question.