Banking & Cash Management
- Email each morning daily cash position to leadership.
- Record and apply all new transactions from Chase and Citibank accounts.
- Transfer funds for payroll processing and other financial obligations as needed.
Accounts Receivable (A/R)
- Prepare invoices from shipped sales orders in Business Central submit via email and various customer portals..
- Upload invoice support and COA’s to Business Central
- Apply customer payments from CIA, WooCommerce, Amazon to corresponding invoices.
- Run and analyze aged accounts receivable reports; contact customers and issue Statements of Account (SOAs) as necessary.
- Manage customer sales data by updating Salesforce and ensure data entry.
- Perform ongoing AR cleanup to maintain data accuracy.
- Prepare weekly A/R and update notes to send to leadership each Monday.
Order & Customer Management
- Process eCommerce orders into the Business Central.
- Process customer payments via PayPal invoicing, credit cards, or ACH/wire transfers.
- Generate requested credit memos and submit to Controller for review and approval.
- Upload call logs and posted sales orders amounts to Salesforce.
- Update customer records as needed.
Payroll & Employee Administration
- Process payroll and payroll tax account transfers.
- Print manual checks and leave for staff.
- Ensure quarterly and annual payroll tax filings (941s, NYS-45s, W-2s, 1095-B/C) are completed and downloaded.
- Post payroll related journal entries
- Reconcile quarterly filings against weekly/biweekly entries
Tax & Compliance
- Prepare reporting from Business Central to compare sales tax usage to Avalara to prepare sales and use tax filings in Avalara by 7th of each month following liability month.
- Maintain and update customer tax exemption forms in SharePoint and on Avalara platform.
Internal Coordination & Support
- Collaborate with different departments to support financial and operational reporting.
- Support other roles as needed during time-off and/or scheduling conflicts.
- Other responsibilities as assigned.
Backup Support
- Review and process vendor invoices to ensure accurate voucher creation and correct account posting.
- Generate weekly A/P report on Monday to review upcoming payables for the week.
- Prepare weekly ACH payment reporting for Leadership to review and process.
- Process payables and weekly check run and prepare checks for mail.
- Process Chase deposits as needed.
Education/Certifications
- Bachelor’s degree in accounting/finance or related field.
Experience
- Experience with Sage, QuickBooks or Business Central or similar ERP system
- 3-5 years’ customer service experience
- 2-3 years Team leader or managerial experience
Knowledge Skills & Abilities
- Previous experience in Microsoft Business Central a plus
- Working knowledge of clerical procedures and systems such as recordkeeping and filing
- Demonstrated independent decision-making and problem-solving ability
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite
Salary is 60k-70k depending on experience with an annual bonus based on performance.
Benefits
- Comprehensive health, dental, and vision insurance.
- 401(k) with company match.
- Hybrid work schedule offering flexibility.
- Opportunities for professional development and growth within Belmont Metals.
*Belmont Metals Inc is an Equal Opportunity Employer. Local applicants encouraged to apply. Smoke-free workplace. Drug-free work environment. Pre-employment drug screening required. All resumes are held in confidence. No recruiters or agencies without a previously signed contract. Principals only.
All your information will be kept confidential according to EEO guideline
