Accounting Clerk (AP/AR & Billing)( USA only)

Overview

We are supporting multiple clients across diverse industries in hiring a detail‑oriented and reliable Accounting Clerk with strong experience in Accounts Payable, Accounts Receivable, and Billing. This role is ideal for someone who thrives in a structured environment, enjoys working with numbers, and can manage high‑volume financial transactions with accuracy and professionalism.

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices, verify accuracy, and match with purchase orders.
• Prepare and execute weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate AP records and support month‑end closing activities.

Accounts Receivable (AR)

• Generate customer invoices and ensure timely delivery.
• Apply payments to customer accounts and reconcile AR aging reports.
• Follow up on outstanding balances and support collections efforts.
• Assist with customer account setup and credit checks as needed.

Billing & Documentation

• Prepare recurring and project‑based billing according to client requirements.
• Review contracts, work orders, or service logs to ensure accurate billing.
• Maintain organized digital and physical financial records.
• Support audits by providing documentation and transaction details.

General Accounting Support

• Assist with journal entries, account reconciliations, and financial reporting.
• Support month‑end and year‑end closing processes.
• Collaborate with internal teams such as operations, sales, and procurement.
• Ensure compliance with company policies and accounting standards.

Requirements

Required

• 1–3+ years of experience in AP, AR, billing, or general accounting.
• Strong understanding of basic accounting principles.
• Proficiency with accounting software (QuickBooks, NetSuite, SAP, Oracle, or similar).
• Intermediate Excel skills (VLOOKUP, pivot tables, data sorting).
• High attention to detail and strong organizational skills.

Preferred

• Experience working in fast‑paced or multi‑industry environments.
• Familiarity with ERP systems and automated invoicing tools.
• Strong communication skills for interacting with vendors and customers.
• Ability to manage multiple priorities and meet deadlines.

Key Competencies

• Accuracy and attention to detail.
• Strong problem‑solving and analytical skills.
• Dependable, proactive, and able to work independently.
• Excellent time management and follow‑through.
• Professional communication and customer service mindset.