Accounting Assistant Payable

• Ensure that Invoice are matched correctly with purchase order and goods receival note before entry Payables Subledger.  
• Ensure that Invoices are correctly signed by the appropriate company personnel before processing.
• Prepare suppliers’ payment as per payment schedule agreed with the Accounting Assistant.
• Ensure accurate process of approved payment in the Accounts Payables Subledger in a timely manner.  Ensuring the correct application is to the correct accounts.
• Update Stock worksheet each month to meet month-end reporting deadline.
• Assist in the Month end process as required (Bank Reconciliation and expenses analysis).
• Timely analysis of petrol invoices ( currently Gasmart and Johnson) to facilitate timely payment to the supplier and correct allocation in the accounts.
• Record Monthly Stock count on the agreed date.
• Responsibilities satisfactorily completed when
• Supplier’s invoices are correctly prepared for payment within the agreed credit period.
• Payments & Invoices are inputted timely to enable weekly update to the sub ledger and General ledger.
• Stock worksheet is updated periodically in order to meet work day 2 flash forecast.
• Bank Reconciliations are prepared for review by workday 3 each month.
• Sub ledger batches are printed and reviewed for timely posting

Requirements

• 3-5 years’ experience with accounts payable or general accounting.
• CAT or ACCA Level 1 experience 
• 5 CXC Passes including Mathematic & English 
• Effective reconciliation knowledge
• Knowledge and experience in customer service principles and practices
• Good Telephone techniques and good command of the English language skills
• Knowledge of Accounting software would be an asset 
• Effective filing Knowledge