Imagine a workplace where your expertise is valued, your ideas spark change, and creativity fuels innovation. Fingerpaint Group is a vibrant blend of individuals, a full spectrum of life science solutions, and a culture that thrives on originality and a shared commitment to pushing the boundaries of what’s possible. Never Paint by Number isn't just our motto—it's how we work—collaboratively and creatively. If you're ready to bring your passion to a team that sees beyond limitations, we want to hear from you.
Fingerpaint Group’s medical communications solutions, Fingerpaint Medical helps pharmaceutical and biotech companies communicate complex scientific data effectively, enabling healthcare providers to make informed decisions that advance patient care. Our targeted educational programs and strategic communications support product adoption and drive commercial success in competitive therapeutic areas.
Objectives of this Role
The Account Executive role combines client-facing account management with internal project leadership. You will serve as the primary liaison between our agency and our clients, managing a diverse portfolio of small to medium-sized projects from inception to completion. This role requires a trusted partner who can build strong client relationships while also driving projects forward, ensuring they are delivered on time, on budget, and to the highest quality standards.
Position Responsibilities
Client & Account Management
- Has and applies knowledge of client organizations, products, disease states, and medical communications.
- Promptly and accurately document client contact reports, requests, and meeting outcomes concisely and accurately.
- Central point of contact for projects they lead; facilitate client conference calls or meetings in collaboration with senior leads and provide timely follow-up on deliverables.
- Manages entire projects with senior Client Service supervision and support.
- Proactively manage client expectations and provide regular updates on project status (including status report updates), risks, and timelines.
Project & Financial Management
- Initiate projects by assisting in the development of project scopes, deliverables, timelines, and estimates.
- Maintain all project files and job folders.
- Opens jobs within the project and time management system (Workamajig).
- Drive the day-to-day execution of projects, orchestrating all phases to ensure timely, high-quality delivery.
- Proactively identify and mitigate potential project risks and issues as they arise.
- Oversee all project finances, including tracking budgets, monitoring for scope changes, and preparing weekly burn reports.
Communication & Internal Collaboration
- Act as the central communication hub for all projects, coordinating cross-functional teams to ensure seamless collaboration.
- Establish a positive working relationship with cross-functional colleagues and collaborates well to achieve project success.
- Lead and facilitate internal and external meetings, distilling notes into key points and actionable next steps for stakeholders.
- Maintain accurate status report to guide weekly client status calls
- Proactively communicate project status to both internal and external stakeholders, keeping a clear record of all critical communications.
- Carefully evaluate project workload and timelines, raising potential resourcing risks with manager to collaboratively determine how to manage coverage needs.
Regulatory & Compliance
- Ensure all project deliverables meet high-quality standards by conducting thorough content reviews prior to client submission.
- Maintain a full understanding of Medical, Legal, and Regulatory (MLR) submission processes and client-specific compliance requirements within publication management portals and other systems.
Qualification Requirements
- Bachelor’s degree, preferably in health sciences, marketing, or communications.
- 2-3 years of work experience in a healthcare, marketing, or communications agency.
- Strong communication, relationship-building, and strategic thinking skills. Excellent organizational skills, attention to detail, and follow-through.
- Experience in project management software (e.g., Workamajig, AirTable, Jira)
- Proficient in Microsoft Word, intermediate-level Excel and PowerPoint.
- Experience with Veeva software is a plus.
- Ability to travel at least 1-3 times per year to meet with clients
