Job Description:
- Prepare client service-related documents such as meeting agendas, reports, proposals, and other communications.
- Manage calendar and logistics for onsite and offsite client meetings, including scheduling, refreshments/meals, and travel.
- Participate in and document discussions during client meetings and conference calls.
- Communicate with vendors, review vendor quotes, and verify production specifications.
- Draft estimating worksheets, scoping documents, and work orders for projects.
- Create and provide feedback on project estimates and timelines.
- Field and process internal information requests.
- Provide backup for client activities when other account team members are unavailable.
- Create and edit PowerPoint and Excel documents for client presentations.
- Assist in project kickoffs and maintain and communicate current project status.
- Complete various project tasks as assigned.
- Draft weekly client status reports.
- Assist with billing for client jobs and update client budget tracker spreadsheets.
- Assist with mailings and general filing and organization of documents on the file server.
- Learn relevant client processes for assigned accounts to remain compliant with contractual agreements.
- Support project management as needed.
- Continuously upgrade knowledge and skills through available reading, courses, and seminars.
Requirements:
- Working toward a bachelor’s degree in Marketing, Business, or a related field.
- Demonstrated interest in healthcare communications.
- Proven ability to maintain high quality, accuracy, and attention to detail.
- Self-motivated, proactive, dependable, and able to work independently.
- Ability to multi-task, manage multiple projects, and collaborate with others to move projects forward.
- Strong organizational and time-management skills.
- Proven ability to work well in a team environment.
- Excellent written and verbal communication skills.
- Ability to thrive in a fast-paced atmosphere.
- Proficient with Microsoft Office Suite.
We are proud of our history as an agency that has led several multicultural ad campaigns, and we strongly encourage applications from students of all ethnic and cultural backgrounds. Our dedication to diversity and inclusion is a cornerstone of our values. We invite you to join us, bringing your unique experiences and insights, to contribute to our diverse and dynamic team.
Come join us for the summer of 2026! To apply, please submit a cover letter addressing your experience relative to the requirements outlined above. Also include your resume and availability. Start and end date of the internship is flexible based on the applicant’s academic calendar. The internship will consist of between 20-24 hours a week. We can accommodate based on individual needs to help support classes/other work commitments taking place during the three-month engagement.
