Z (Intelligence) Program Senior Administrator

We have an opening for the Z (Intelligence) Program Senior Administrator to work in a dynamic and fast-paced environment within the Global Security’s (GS) Directorate. You will be a member of the Z management team that assists the Z Program Manager and Deputy Program Manager with oversight, compliance, protection and support of all intelligence and intelligence-related activities within Z Program.  Working independently, you will work within a Sensitive Compartmented Information Facility (SCIF) environment to plan, develop, perform and coordinate a wide range of advanced and diverse administrative activities and complex projects with changing variables and multiple factors that are not easily answered by standard procedures.  You will be responsible for the development and implementation of administrative policies and procedures, personnel administration, program performance management and planning activities, training and specialized programmatic support.  As part of the administrative management team, you will participate in workforce, operations, and strategic planning and make recommendations to the Program Manager and Deputy Program Manager. 

In this role, you will

• Responsible for the management of the day-to-day business operations regarding employee engagement, Z administration and overall business operations. Manage workforce and ensure compliance with requirements, policies, and procedures.
• Provide high-level facilitation and collaboration with LLNL managers to achieve long-range business operations goals, participating in all aspects of workforce planning, business operational issues, and strategic planning activities.
• Oversee, direct, develop, implement and lead various personnel functions, workforce planning, staff development, performance management, and diversity programs. Provide guidance, training, and mentoring to personnel in all classifications.
• Develop courses of action related to business and/or organizational strategies, practices, initiatives, requirements, and deliverables.
• Establish budget and determine appropriate staffing levels to provide attainable administrative, operations and service support as needed.
• Partner with the Z Program Manager and Deputy Program Manager on long-range personnel management, operations, administrative and strategic planning to establish and ensure Laboratory’s missions, goals and work activities are met.
• Manage an administrative leadership team within several areas, oversee and advise on a broad range of functions, including staffing levels, recruiting and hiring, corrective actions, and employee relations.
• Analyze and interpret HR requirements/guidance and determine and pursue courses of action to obtain results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
• Develop and implement plans to promote culture, diversity, equity and inclusion.
• Perform other duties as assigned.

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire and the ability to obtain and maintain a SCI level access.
• Bachelor’s Degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
• Significant experience responding to Management and/or Sponsor needs, requests and issues.
• Significant experience in personnel functions for a large, diverse organization, interpreting and applying a wide variety of personnel policies and procedures to complex situations with comprehensive knowledge and understanding of recruiting, hiring, performance management, staff relations practices, and HR compliance requirements (e.g., FLSA, ADA, EEO).
• Experience with leadership and teambuilding skills to effectively build, lead, and manage an effective business and operations support team.
• Advanced analytical, research, and complex-problem-solving skills to independently and successfully resolve unique and highly complex problems. Significant experience participating in strategic planning activities.
• Experience working on a variety of institutional or cross-organizational activities and projects.
• Experience managing budgets and staffing levels.
• Experience managing a diverse group of non-exempt and exempt staff and directing performance and salary management.
• Advanced interpersonal, verbal and written communication skills to diplomatically explain, negotiate, persuade and lead staff and management through conflict resolution in order to obtain consensus on complex personnel and administrative actions.
• Experience in leadership and commitment to diversity and fostering an inclusive and equitable organization.

Qualifications We Desire

• Experience using LLNL administrative systems including:  SmartRecruiters, HR Personnel Database, LTRAIN, TIME, and other relevant administrative systems.
• Experience working in Intelligence Community (IC). 

All your information will be kept confidential according to EEO guidelines.

#smartjobs

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values 
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.