Join our team in Krakow as Workplace Operations Manager 80%, where you’ll be the driving force behind smooth office operations and an outstanding employee experience. This role blends operational excellence with cultural engagement, ensuring our office remains a welcoming and efficient environment for employees and visitors alike.
Your Responsibilities
Office Operations:
- Acts as the first point of contact for all office related questions for Krakow.
- Maintain the Krakow office in an impeccable condition, ensuring cleanliness and organization at all times.
- Order, manage and track office operational costs (rent, office supplies, food, office equipment and stationery).
- Manage inventory of IT supplies and equipment in coordination with the IT department.
- Responsible for the mail distribution and collection of registered letters.
- Cooperate with Polish leaders ensuring alignment with local needs and priorities.
- Assisting with the collection of signatures for important and time sensitive documents.
- Answering the Beekeeper mainline and directing calls internally as required.
- Manage office cleaning, security services, repairs, and maintenance, liaising with landlords, technicians, and other stakeholders.
- Administer office keys and access, and oversee visitor registrations.
- Provide guidance on the company’s travel booking tool and support travel arrangements for employees, visitors, and candidates.
- Update, maintain office policies & procedures as necessary.
- Support the implementation of Work-from-Home guidelines and processes.
- Back-up for HR Manager during the absence of colleagues.
Office Culture and Employee Engagement:
- Plan, organize, and moderate in-person and remote events in collaboration with your Global Workplace Team, managing every stage from ideation to execution.
- Coordinate and oversee internal and external learning sessions, including speaker planning, event execution, and post-event communications.
- Maintain and manage the inventory and distribution of new hire swag, ensuring timely delivery.
- Innovate and implement creative initiatives to enhance employee happiness and engagement.
- Serve as a key liaison for the Poland team, ensuring local perspectives are integrated into the broader company culture.
What we look for in you
- A minimum of 3+ years of relevant work experience in an international office or hospitality environment
- Flexible and adaptable, with the ability to support occasional after-hours events
- Fluent in Polish, with advanced English writing and speaking skills
- Open to feedback with a growth mindset
- A creative problem solver with a growth mindset, ready to improve processes and take ownership
- Strong communication skills, both verbal and written, with the ability to effectively engage diverse audiences
- Exceptional organizational and multitasking skills with a strong sense of responsibility
- Adaptable to changing requirements and ready to roll up your sleeves to get the job done
- Very open, positive and engaging personality
- Proficiency in Google Docs, Google Sheets and familiarity with email scheduling tools
Bonus Points
- Working experience in a technology or SaaS company
- Facility management experience
- International Start-up experience
- Social Media Savvy
What we offer
- Competitive salary
- Phone & Home Internet costs reimbursement up to 80 PLN/month
- Private health care package
- Multisport Benefit card
- Creative Allowance – paid as 1000 PLN gross/month
- Home office set-up reimbursement up to 1000 PLN
- Personal Learning & Development Budget of 1500 USD/year
- Sabbatical Program – 1 month paid leave at 3, 5, 10 year tenure
- 26 days of annual leave/year
- 2 Mental Health days off per year
- Oh and don’t forget about our Beekeeper Stock options!
This is an office-based role where your presence is vital to ensure smooth day-to-day operations and foster a thriving workplace culture. If you’re ready to roll up your sleeves and make an impact, we’d love to hear from you!
Who we are
Beekeeper believes in the potential of every single employee. That’s why we’ve built the essential platform for frontline workers. We help organisations digitally enable their frontline, to boost productivity, quality and safety, and be more agile.
At Beekeeper, we celebrate diversity! All qualified applications will receive consideration for employment regardless of race, colour, ancestry, religion, nationality, sexual orientation, age, citizenship, marital status, disability or gender identity. We are committed to ensuring a smooth application process for all candidates. If you require accommodations due to a disability, please reach out to [email protected], and our team will be more than happy to assist you.
Please know that you are not required to share your nationality, age or a picture of you on the CV! We are looking forward to your application! 🙂
