As the key Workplace team member in our India geo, we’re looking for a confident and tenacious, ‘go-to’ person who can come in and hit the ground running in an exciting role to support our growing Mumbai team.
- Front Desk Management: Manage the front desk team to ensure they serve as the first point of contact for visitors, ensuring a warm welcome. Manage all aspects of front desk operation including guest registration, appointment scheduling, and managing communication via telephone and email.
- Office Management: Oversee the overall office environment to ensure it meets the needs of staff and visitors. This includes space management, maintaining office equipment, and managing technology resources.
- Vendor and Contract Management: Source and negotiate with service providers and suppliers to secure advantageous terms. Regularly review contracts and manage relationships with vendors including cleaning, catering, and security services.
- Facilities Management: Ensure that all aspects of the building and office are functioning smoothly, from utilities and catering to housekeeping and maintenance requests. Implement and oversee facilities projects such as office renovations or moves.
- Onboarding Support: Ensuring that all new joiners to the business have the right tech and set up to have the best experience joining the company
- Administrative Support: Assist with budget management, prepare regular reports on expenses, and handle procurement of office supplies.
- Staff Supervision: Manage the housekeeping staff and other support personnel, ensuring all tasks are completed efficiently and to a high standard.
- Fit Out and Office Launch: Playing a key role in finishing and launching our new building as part of the Innovation Centre project team
Requirements
- Bachelor's Degree , any field, business management an advantage
- Min 2 years' experience in office management with proven capability in managing staff and office resources.
- Exceptional organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Fluent in English with excellent verbal and written communication skills
- Strong negotiation skills and experience in handling suppliers and service contracts.
- Proficiency in Microsoft Office Suite with strong technical skills
- Previous office relocation and fit-out experience advantageous
Benefits
- The opportunity to continue to develop both personally and professionally, in our rapidly growing company
- A brilliant company culture that encourages initiative, collaboration, and positivity at work
- Great office environment in our Mumbai office
- 24 days holiday per year plus 10 gazette public holidays
Everyone belongs at Carbon Clean
We are passionate and committed to our people. Our aim is to build a diverse and inclusive movement: teams of forward-thinking people, with unique talents, skills, passions, and experiences. It’s talent that matters to us and we encourage everyone to join us, whatever your gender identity, race, ethnicity, sexual orientation, age, life experience, or background. So please come as you are – we can’t wait to meet you.
We’d be thrilled if you tick off all our boxes yet we also believe it’s just as important we tick off all of yours. And if you think you have most of what we’re looking for but not every single thing, go ahead and hit apply. We’d still love to hear from you!
