UPCOMING: Scheduling Coordinator, Talent Acquisition (6-month contract)

This job is opening soon. We invite you to express your interest ahead of time so that our recruiting team can begin reviewing your background.

We seek an experienced Scheduling Coordinator whose contributions will ensure that coordination-related processes and workflows are well run. You will coordinate our hiring efforts in Canada, the United States, Mexico, Germany, France, and, at times, in various Asian countries. This primarily involves completing administrative tasks related to setting up hiring projects, creating/scheduling interviews, and communicating with internal stakeholders and candidates. You will report to the Manager of Talent Acquisition. The primary competencies needed in this role include Customer Focus, Attention to Detail, Computer Literacy, Problem Solving, Accountability, Stress Tolerance, Teamwork, and Oral/Written Communication.

SoundHound AI is headquartered in the United States (Santa Clara, California), with teams in Mexico, Canada, Germany, France, and other countries.

In this role, you will:

• Coordinate with candidates, recruiters, hiring managers, and interviewers to ensure interviews run smoothly
• Utilize Slack to communicate with hiring project stakeholders and stay aligned with expectations
• Utilize Confluence to organize, create, and update hiring project documents
• Utilize Greenhouse's customer relationship management (CRM) system to set up prospect pools and prospect posts
• Utilize Greenhouse's applicant tracking system (ATS) to set up hiring projects and complete interview-related requests
• Utilize SoundHound's online evaluation tool, Coderpad.io, and other third-party tools to complete interview-related requests
• Identify inefficiencies in processes/workflows and implement improvements
• Be an ambassador of SoundHound AI's culture and values in all candidate interactions

We would love to hear from you if:

• You have a Bachelor's degree and 2-3 years of experience working as a recruitment assistant or coordinator
• You have "full professional" or native/bilingual-level proficiency in both spoken and written English
• You are proficient in Google Suite and web-based applicant tracking systems, preferably Greenhouse
• You have experience scheduling meetings/interviews that involve multiple people across multiple time zones
• You have experience handling sensitive and confidential information
• You can maintain a high work rate while not sacrificing quality and accuracy
• You have exceptional organizational and prioritization skills that allow you to stay on track

We’d be especially excited if you have experience analyzing data, building spreadsheets with functions and formulae, and creating data visualizations using products like Looker Studio, Tableau, and Power BI.

This temporary role is for six (6) months, up to 40 hours per week, and is available in Guadalajara, Mexico.

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SoundHound AI strives to be a values-driven company that is supportive of one another, open and honest, undaunted by challenges, nimble and focused, and determined to excel and win. Diversity, equity, inclusion, and belonging are key to who we are as a company. With a mission to build Voice AI for the world, creating a team with global perspectives is critical to our success. Learn more about our philosophy, benefits, and culture at https://www.soundhound.com/careers.

We care deeply about fostering an environment where everyone is supported and can do their best work. SoundHound ensures that individuals with disabilities are provided reasonable accommodations to participate in the interview process, perform essential job functions, and receive other employment benefits.

To view our job applicant privacy policy, please visit https://static.soundhound.com/corpus/ta/applicantprivacynotice.html.

Come join our growing team and bring your unique voice to our mission!