Under supervision of the professors of Practicum in Interpretation, the GA provides administrative support for the Practicum in Interpretation course. This is a non-exempt, temporary part time staff position.
ESSENTIAL DUTIES/RESPONSIBILITIES
· Sets up a new Canvas site for the course. Rolls over as much as possible from the previous semester(s), and create a new Calendar of Events (CoE), and CI and CL List.
· Reads all emails sent by the practicum professors (PPs). Adds all events mentioned in the emails to the corresponding weeks on the CoE.
· Checks all equipped locations for interpretable events. Uses 25live, the MIIS Events page, and the academic calendar.
· Puts interpretable one-off events, speaker series events, etc. on the CoE
· Compiles a list of courses held in equipped locations (course title and number, professor’s name, class times and venues) and shares with the PPs for discussion.
· Attends Friday workshops.
· Checks email on a daily basis, responds to everything that is time-sensitive on the same day.
· Is the practicum students’ main POC for questions and issues throughout the week
· Updates the CoE as soon as the PPs suggest new events.
· Requests materials from event organizers, makes sure the CIs get materials for preparation.
· Attends planning meetings as sheduled.
· Manages the Canvas site on a daily basis, e.g.:
o Creates sign-up forms for weekly events
o Monitors sign-ups, confirm interpreters, add their names to the CoE
· Updates the booth hour tracker on a weekly basis
· Does additional room/lab reservation as necessary
· Reviews logs
· Alerts Media Services and Security of the events which are going to be interpreted (if additional support is needed)
· Sends reminders about workshops to the class
· Helps with arrangements for field trips (e.g. carpooling, assigning students to groups, etc.)
· Recharges and does inventory on equipment on a biweekly basis
OTHER DUTIES/RESPONSIBILITIES
Performs other related duties as requested by Program.
Requirements
Knowledge/Skills/Abilities
· Keyboarding skills of approximately 50 w.p.m.
· Current computer skills, to include word processing, knowledge of internet, email and database management (Excel, Access).
· Solid written and oral communication skills.
· Professional and courteous telephone skills.
· Attention to detail and record keeping skills.
· Skilled command of grammar and spelling.
· Capacity to prioritize and organize work requests and projects, often under pressure.
· Ability to use common office machines such as photocopier, multi-line telephone systems, fax machines.
· Excellent interpersonal skills and public relations skills, including ability to work cooperatively with culturally and linguistically diverse students, clients, staff, faculty, and public.
· Willingness and ability to comply with Institute policies, procedures, and mandates.
Education/Experience
A combination of education and experience, which would demonstrate possession of the skills required for the position. Minimum three years comparable experience. College-level coursework and familiarity with an academic setting desirable.
Physical Requirements/Environment
The Monterey Institute maintains a smoke-free/drug-free workplace. Job requires ability to sit for extended periods of time, ability to handle lightweight parcels and supplies, dexterity for repetitive action such as keyboarding, writing.
