Technical Coordinator/Senior Technical Coordinator

We have an opening for a Technical Coordinator/Sr. Technical Coordinator. Under general supervision, you will be responsible to provide general technical and administrative support for the acquisition and fabrication of general electronics instrumentation, hardware and data acquisition systems, and mechanical equipment and hardware for various projects. These positions are in the Defense Technologies Engineering Division (DTED)/Weapon Technologies and Engineering (WTE) Program, supporting the Strategic Deterrence Principal Directorate.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You will

• Provide general coordination and support for multiple technical projects and/or activities with frequently changing requirements and priorities.
• Maintain appropriate records and summaries to support project needs. Provide award/delivery status to supervisor and customers/requestors. Anticipate and reconcile supply problems, including technical factors affecting critical milestones.
• Collaborate with and provide technical support to designers, technicians, machinists, engineers, internal organizations, outside suppliers, and vendors on multiple large and small moderately complex projects, sometimes involving hazardous materials.
• Support acquisition and fabrication of general electronics instrumentation, hardware and data acquisition systems, and mechanical equipment and hardware activities for DTED, Strategic Deterrence, and Work for Others, including Site 300 and other off-site locations.
• Support Designers and Engineers in reviewing drawings and electrical schematics and other related technical information while applying appropriate standards, procedures, and techniques to screen parts sources. Review vendor proposed fabrication processes, pricing, and delivery schedules.
• Process general internal fabrication packages through LLNL fabrication facilities.
• Provide Technical Release Representative (TRR) services requiring in-depth knowledge of purchasing requirements and regulations.
• Strictly adhere to laboratory safety and security guidelines, and regulations, and perform all assignments in accordance with ES&H, security, and business practice requirements and policies.
• Coordinate programmatic equipment maintenance activities including tracking vendor maintenance subcontracts, scheduling routine and non-routine service visits, working with administrative staff to ensure proper vendor badging and training for onsite access.
• Perform other duties as assigned.

Additional job responsibilities, at the 538.3 level

• Prepare technical procurement packages for mechanical fabrications including specifications and statements of work, as well as quality assurance and inspection requirements.
• Monitor procurement deliverables and provide technical interface between LLNL and supplier, e.g. on time deliverables, milestone reviews, and technical resolutions during processing.
• Make independent decisions regarding fabrication alternatives, supplier selections, and substitute hardware and materials using LLNL guidelines, techniques, and procedures.
• Manage equipment maintenance database and spare parts inventory tracking. Develop new equipment requirement documents for vendor solicitation in conjunction with Engineering technical staff.
• Act as Responsible Individual on Procured Services Work Control Documents and ensure onsite work is authorized, approved, and released prior to work start.

• Ability to obtain and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
• Associate degree in Mechanical Engineering Technology, or equivalent combination of education and related experience.
• Experience in customer service or support organization and proven ability to interact with a diverse and demanding customer base.
• Experience working independently and as a team member with effective problem-solving skills. Ability to manage multiple competing priorities while meeting specific programmatic technical and reporting requirements.
• Intermediate level knowledge and understanding of conventional manufacturing and fabrication techniques, general electronics instrumentation, hardware and data acquisition systems, and mechanical equipment and hardware.
• Effective written and verbal communication, presentation, and interpersonal skills necessary to interact effectively with a diverse workforce.
• Knowledge of office computer software, common operating systems, and common word processing, spreadsheet, and databases.
• Ability to acquire and maintain Technical Release Representative (TRR) certification.

Additional qualifications at the 538.3 level

• Advanced skills, knowledge, and demonstrated abilities in procurement and coordination of materials and equipment.
• Advanced knowledge of decision making for fabrication alternatives, supplies selections and materials.

Qualifications We Desire

• Intermediate level knowledge and understanding of ASME Y14.5 Geometric Dimensioning and Tolerancing.
• Knowledge and use of Microsoft Project to construct accurate budget estimates and schedules.
• High level understanding of machine tool technology. High level understanding of test equipment, data acquisition and instrumentation.

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values 
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.