Talent and People Operations Specialist

About Us

At Prenuvo, we are on a mission to flip the paradigm from reactive “sick-care” to proactive health care. Our award-winning whole body scan is fast (under 1 hour), safe (MRI has no ionizing radiation), and non-invasive (no contrast). Our unique integrated stack of optimized hardware, software, and increasingly AI, coupled with the patient-centric experience of our clinics across North America, have allowed us to lead the charge against “we caught it too late again.” Prenuvo operates preventative screening clinics in Vancouver, Silicon Valley, Dallas, Houston, Boca Raton, Minneapolis, Los Angeles, New York City, Buffalo, Bethesda, Chicago, and Atlanta, with more clinics in North America and internationally in the next 2 years.

We are seeking a highly organized and detail-oriented Talent & People Operations Specialist to support our growing team in Canada. This remote role will focus on administrative tasks within recruitment, such as managing contracts, conducting background checks, and ensuring compliance with Canadian employment laws. Additionally, you’ll assist with various HR functions to help streamline operations and maintain smooth processes. If you're someone who thrives in a fast-paced environment and enjoys supporting both recruitment and HR efforts, we’d love to hear from you!

Help reshape the world through proactive healthcare while working with cutting-edge technology and high performing teams with deep expertise - join us to make a difference in people’s lives!

What You’ll Do

Recruitment Administration:

• Manage and facilitate the contract generation process for new hires.
• Handle background checks and ensure all compliance requirements are met.
• Collaborate with the Talent team to manage job postings and requisition processes, ensuring job descriptions comply with Canadian employment laws.
• Serve as a key point of contact for candidates, providing timely updates and maintaining clear communication throughout the hiring process.
• Assist with scheduling and coordinating interviews, including handling rescheduling requests.
• Conduct reference checks and provide feedback to hiring managers.
• Support ad hoc projects related to recruitment optimization and process improvement.
• Assist with coordinating a seamless transition between the Talent Team and People Team for new hire or independent contractor conversion onboarding

HR Operations Support:

• Assist with maintaining employee records and documentation, ensuring compliance with HR policies and procedures.
• Provide administrative support for HR-related tasks, such as managing employee files, responding to HR inquiries, and collaborating on various projects.
• Help administer payroll-related processes, including employee bonuses and referral programs.
• Act as a resource for ensuring compliance with local and federal employment laws in Canada.

Other Duties:

• Collaborate with our Payroll teams to manage referral program and employee bonus administration 
• Provide general administrative support to the P&C team, including maintaining employee records, responding to HR-related inquiries, and assisting with P&C projects as needed

What You’ll Bring

• 1-3 years of experience in talent acquisition in a full life-cycle recruitment environment
• Strong understanding of Canadian employment laws and HR best practices
• Comfortability working in fast-paced startup environment and are able to deal with ambiguity 
• Experience with direct collaboration inside a People and Culture team 
• Demonstrated ability to work independently, manage multiple projects, prioritize, and manage a high-volume of tasks, deadlines, and requirements
• Ability to efficiently switch between tasks and triage according to priorities
• Exceptional organizational and time management skills
• Exceptional interpersonal, communication (written & verbal) and client service skills; ability to work effectively with multiple departments and forge strong relationships with stakeholders of every level
• Results-oriented, multi-tasker who is process driven, with high expectations of self and time management
• Knowledge and proficiency of modern tech tools including: Google Suite, Trello, Jira, DocuSign, experience with HRIS software and scheduling software (like Calendly), proficiency within Greenhouse ATS software is preferred 
• Knowledge of general human resources processes, best practices, HRIS systems 
• A passion for creating a positive and engaging workplace culture
• A proactive approach to recruitment coordination, with the ability to anticipate and address operational needs 
• Ability to handle confidential information with discretion and professionalism
• Nice to have: experience in healthcare or startup environment

Our Values 

First: we are Pioneers

• Transforming healthcare requires divergent thinking, bias for action, disciplined experimentation, and consistent grit and determination to maintain momentum. This journey is as challenging as it is rewarding.

Second: we are Platform-Builders

• We’re always building foundations that allow us to achieve tomorrow more than we did today. We never lose sight of what’s ahead – in a mindset of ownership and duty to our mission.

Above all: we are Patients

• We could all be the next person who walks through our very doors, seeking clarity or peace of mind. We are proud of our impact on our patients’ lives, and we won’t stop till everyone can benefit from our work.

What We Offer

• An avenue to make a positive impact on people's lives and their health
• We believe in preventative healthcare for everyone, including our team - Prenuvo provides free, whole-body scans to each team member 
• Growth opportunities are at the heart of our people journey, we’re doing big things with bright minds - there is no single path to success, it can be shaped along the way
• Building strong relationships is at the core of everything we do - our team gets together each week to connect, share, and socialize 
• Recognizing time away to restore is vital to our wellbeing - we have a flexible vacation policy and we will encourage you to use it
• We offer a comprehensive benefits package including health, dental, vision, including Mental Health coverage, to support you and your family
• The base salary for this role ranges from $85,000 - $100,000 in local currency, depending upon experience

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

As part of the hiring process, successful candidates will undergo a background check in compliance to applicable federal, provincial, and state rules.

Please be advised that official communication from our recruitment team will only come from our authorized domain [prenuvo.com]. If you are contacted by a recruiter, please ensure their email address ends with @prenuvo.com. We do not use third-party recruitment services or any other email domains for hiring purposes. If you receive communication that you believe to be fraudulent, please report it immediately to [email protected].