Sudan Title II Program Manager

Role & Responsibilities

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This role is responsible for supervising others and includes responsibilities consistent with supervising employees including but not limited to monitoring daily work activities, tracking and approving timesheets including approving time off, monitoring performance including entering goals, progress check-ins, and weekly or bi-weekly check-ins, documenting performance concerns, entering staff promotions, transitions, and separations in HRIS within required time frame. Managers at World Relief are also considered spiritual leaders and are expected to lead staff in a manner consistent with our Christian values including but not limited to praying with staff, leading devotionals, and fostering a Christian environment in interactions with staff throughout World Relief.
• Provide leadership and strategic direction to ensure the programmatic and financial integrity of the food aid program 
• Manage the project’s operational, financial, and day-to-day administrative priorities.
• Lead the replanning and budgeting processes.
• Approve project cash flow, detailed implementation plans, and the annual WR planning process, subject to Sudan Response Director approval.
• Ensure compliance with USAID/BHA operational policies and regulations, and that project deliverables meet the project ITT.
• Develop and maintain strong working relationships with USAID, implementing partner, UN agencies, and line ministries to maximize resource use and avoid duplication of effort.
• Review financial and logistical information periodically to ensure resources for project implementation are available, and work with finance and project staff to develop and track budgets, ensuring the project is implemented within budget and on time.
• Ensure budget projections, spending, and reporting comply with donor and WR requirements, and coordinate programmatic and budget revisions.
• Regularly review the Budget Variance Report (BVR) and take action as necessary, informing WR leadership of urgent matters requiring decisions.
• Mentor, support, supervise, and manage a team of highly qualified staff, ensuring their efforts align with timely project execution.
• Collaborate with the Monitoring and Evaluation (M&E) team to develop strong M&E frameworks for effective data tracking and quality assurance.
• Ensure staff have annual performance plans and conduct performance evaluations.
• Participate in the recruitment of project personnel and provide appropriate onboarding.
• Ensure field activities adhere to World Relief’s monitoring and evaluation system and donor requirements.
• Work closely with World Relief’s security management to ensure the safety and security of field teams, including disseminating appropriate security information and adhering to staff safety guidelines.
• Travel extensively to field sites (approximately 25% of the time) to supervise project progress.
• Compile and submit project reports, including monthly, semi-annual, and annual reports, to the Programs Director and Program Officer for review before submission to the donor.
• In addition, WRS submits the following reports, including Commodity Status Report (CSR), Recipient Status Report (RSR, Loss Status Report (LSR), Damage and Misused Commodity Report (DMCR). Commodity Receipt Report (CRR).
• Prepare and analyze the food commodity pipeline and submit to the SUDAN RESPONSE DIRECTOR.
• Jointly with commodity operations manager, establish system and procedures of entire supply chain management the WR Sudan cross-border title II food assistance management. 
• Jointly with commodity operations manager, establish a performance monitoring system for service providers, such as the transporter, the labor contractor, the clearing and forwarding agent, and surveyor.
• Produce various publications related to the project and compile project lessons learned.
• Establish strong working relationship with other department including sector advisors, risk and compliance director, Program Design and Quality assurance, finance and logistics. 
• Regularly monitor project risks and regularly update the leadership. 
• Represent WRS in meetings, forums, working groups, government sector offices, events, processes, etc. as required by the program and advised by the Sudan Response Director

Knowledge, Skills, & Abilities

• Successful track record of leading USAID or other US Government-funded projects preferred
• Arabic or French language ability is preferred
• Experience overseeing and preparing project start-ups, particularly in complex environments
• Extensive experience in food aid programing and commodity management 
• Proven experience managing teams in complex environments, with experience managing teams remotely.
• Excellent management and leadership skills: experience working in a supervisory position with a team structure in a multi-national, multi-disciplined, multi-cultural environment and building good and healthy working relations and environment/s.
• Excellent interpersonal and written and oral presentation skills.
• Demonstrated experience adapting project implementation and activities to achieve objectives and targets as needed.

Requirements

• Committed to the mission, vision, and values of World Relief
• Up to 25% domestic and/or international travel required
• Master’s degree or equivalent in International Development, Rural Development Studies, Agricultural Economics, Food security and livelihoods. 
• Minimum 10 years of professional work experience managing integrated program with demonstrated senior management experience in managing relevant and complex USAID and funded programs, particularly in complex environments
• Leadership skills in designing, managing, and implementing, monitoring and evaluation of donor-supported programs as well ability to manage programmatic and financial reporting requirements. 
• Experience hiring and supervising personnel and ensuring they acquire the necessary training and skills to meet evolving program needs. 
• Excellent diplomacy skills and a proven ability to establish and sustain interpersonal and professional relationships with USAID missions, host-country counterparts and representatives from other key stakeholders such as NGOs, UN Bodies and other donors.
• In-depth knowledge of USAID projects, regulations, compliance, and reporting.
• Understand donor financial regulations, including allowable and disallowable costs that relates to Internal Transport, Storage & Handling (ITSH).
• Demonstrated outstanding leadership, strategic thinking, organizational, team-building, and representational skills.
• Ability to work in a complex environment with multiple tasks, short deadlines, and intense pressure to perform. 
• Fluency of English is required with excellent oral and written communications skills. 
• Proficiency in Microsoft Office applications and data collection software. 
• Proven leadership skills building and managing programs, high-level relationships and motivating diverse teams.
• Demonstrated ability to collaborate across projects, be flexible, and creative and successfully lead an intercultural team in complex development contexts.
• Demonstrated knowledge and skills in financial planning and management, human resources, procurement and other management support areas/functions.
• Ability to communicate effectively, instilling trust and confidence.