Sr. Administrative Assistant

This role will be based in Mountain View.  

At LinkedIn, we trust each other to do our best work where it works best for us and our teams. This role offers a hybrid work option, meaning you can both work from home and commute to a LinkedIn office, depending on what’s best for you and when it is important for your team to be together.

We are looking for a Sr. Administrative Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules  

Responsibilities:   

• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)   
• Collect and prepare information used for presentations and meetings   
• Document meeting minutes as well as manage action items    
• Coordinate all global travel arrangements   
• Manage logistics for special events such as team all-hands or off-sites   
• Prepare and submit expense reports and purchase requisitions in a timely manner   
• Manage special projects, as agreed with manager(s)   
• Work with cross-functional partners on reporting and reconciliation (I.e. budget tracking)   
• Maintain email distribution lists / aliases   

Basic Qualifications:   

• 3+ years of experience working at the senior level in an administrative or coordination role    

Preferred Qualifications:   

• Experience with project and budget management  
• Excellent communication, teamwork and organizational skills   
• Ability to professionally interact with senior leaders and anticipate their needs  
• Comfortable supporting multiple leaders of large teams   
• Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks   
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)   
• Thrives in a fast-paced and demanding environment   
• Efficiently handle time, prioritize tasks, and meeting deadlines, even in ambiguous situations   
• Operate with a sense of urgency and collaboration, aligning seamlessly with LinkedIn's Culture and Values.   
• Flexible and can adapt to changes in time and decisions   
• Assume best intent and faces challenging situations with optimism   
• Approach situations with a growth mindset and apply learning to future challenges   
• Actively participate and collaborate with colleagues, fostering a dynamic and cooperative work environment.    

Suggested Skills:   

• Communication   
• Collaboration   
• Stakeholder Management 

LinkedIn is committed to fair and equitable compensation practices.   

The pay range for this role is $71,000 to $116,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.   

The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For more information, visit https://careers.linkedin.com/benefits. 

Equal Opportunity Statement

LinkedIn is committed to diversity in its workforce and is proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. LinkedIn is an Affirmative Action and Equal Opportunity Employer as described in our equal opportunity statement here: EEO Statement_2020 - Signed.pdf.

Please reference the following information for more information: https://legal.linkedin.com/content/dam/legal/LinkedIn_EEO_Statement_2020.pdf.

Please reference the following information for more information:  https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf and

 https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf  for more information.

LinkedIn is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.

If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at [email protected] and describe the specific accommodation requested for a disability-related limitation.

Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:

• Documents in alternate formats or read aloud to you
• Having interviews in an accessible location
• Being accompanied by a service dog
• Having a sign language interpreter present for the interview

A request for an accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.

LinkedIn will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by LinkedIn, or (c) consistent with LinkedIn's legal duty to furnish information.

San Francisco Fair Chance Ordinance ​

Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.

Pay Transparency Policy Statement ​

As a federal contractor, LinkedIn follows the Pay Transparency and non-discrimination provisions described at this link: https://lnkd.in/paytransparency.

Global Data Privacy Notice for Job Candidates ​

Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: https://legal.linkedin.com/candidate-portal.