Sr Accounts Payable Administrator

Position Overview: Victaulic is seeking a highly skilled Senior Accounts Payable Administrator to lead and oversee the end-to-end accounts payable process. This role requires a professional with extensive experience in AP operations, a strong understanding of financial controls, and proven expertise in process improvement. As a senior member of the finance team, you will be responsible for optimizing workflows, mentoring junior staff, and collaborating closely with internal stakeholders to ensure the accuracy, efficiency, and integrity of all accounts payable activities. This position is ideal for an experienced individual ready to contribute to and influence a high-functioning team in a dynamic environment.

Key Responsibilities:

1. Strategic AP Oversight:
   • Lead the full-cycle accounts payable process, ensuring timely and accurate processing of invoices and payments.
   • Establish and enforce policies and procedures to maintain internal controls and compliance with company policies and financial regulations.
   • Oversee the reconciliation of accounts payable sub-ledgers to the general ledger, ensuring accuracy in financial reporting.
2. Complex Invoice and Payment Management:
   • Manage the processing of high-volume, multi-currency invoices and payments, including complex intercompany transactions.
   • Ensure payments are executed within defined payment terms and manage cash flow by coordinating payment runs, early payment discounts, and vendor credit arrangements.
   • Handle escalated vendor issues and complex disputes, negotiating solutions to maintain positive relationships.
3. Process Optimization and Best Practices:
   • Identify opportunities for continuous improvement and lead the implementation of best practices to optimize the AP function, leveraging automation where possible.
   • Collaborate with IT and finance teams to develop and integrate AP system enhancements and maintain data accuracy across ERP platforms.
   • Stay informed of industry trends and regulatory changes to align AP processes with best practices and compliance standards.
4. Reporting and Analysis:
   • Prepare comprehensive accounts payable reports, including AP aging analysis, payment forecast reports, and spend analysis, to support strategic financial decisions.
   • Partner with the finance leadership team to provide insights into cash flow trends and recommend strategies for improved liquidity management.
   • Assist in the preparation of quarterly and annual financial audits by providing detailed reports and supporting documentation.
5. Cross-Functional Leadership:
   • Collaborate with procurement, logistics, and other internal teams to streamline purchase-to-pay processes and resolve discrepancies.
   • Lead cross-functional projects aimed at enhancing the efficiency of related financial processes.
   • Represent the AP department in meetings, contributing expert knowledge to company-wide initiatives.
6. Team Development and Mentorship:
   • Mentor and train accounts payable staff, fostering a high-performance culture and developing their technical and professional skills.
   • Provide leadership and support during high-volume periods, guiding the team to meet deadlines and manage workload effectively.
   • Act as a point of escalation and expertise for complex queries and special projects.
7. Compliance and Risk Management:
   • Ensure compliance with Sarbanes-Oxley (SOX) requirements and other applicable regulations.
   • Develop and maintain documentation of AP processes, policies, and controls, supporting internal and external audit processes.
   • Implement and maintain practices that minimize financial risk and enhance the integrity of the AP function.

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or a related field required. CPA or equivalent certification preferred.
• Experience: 7-10 years of progressive experience in accounts payable, with at least 3 years in a senior or leadership capacity, ideally within a manufacturing or engineering company.
• Technical Proficiency:
  • Expert proficiency in Microsoft Excel (advanced functions and data analysis tools).
  • Extensive experience with ERP systems (e.g., SAP, Oracle) and AP automation tools.
  • Familiarity with accounting principles and financial statement preparation.
• Analytical Skills: Strong analytical and problem-solving abilities, with a keen eye for detail and process improvement.
• Leadership Skills: Demonstrated leadership and mentorship capabilities, with experience managing or guiding teams.
• Communication Skills: Excellent verbal and written communication skills, capable of explaining complex financial data and processes to a non-financial audience.
• Organizational Skills: Exceptional time management and ability to prioritize multiple tasks and projects efficiently.
• Adaptability: Proven track record of thriving in a fast-paced, high-growth environment.

Key Competencies:

• Strategic thinker with the ability to implement solutions that align with company goals.
• Proactive, detail-oriented, and dependable with a commitment to high standards.
• Team player who fosters a collaborative work environment and motivates others to excel.

Victaulic is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.