JOB PURPOSE
The Accounts Payable (AP) Specialist is responsible for AP Process and associated enablers / solutions. The individual is heavily involved in defining business requirements, design, development, and deployment of AP projects. The Accounts Payable Specialist will be tasked with identifying process improvement opportunities and developing a clear forward-thinking strategy.
ROLES & RESPONSIBILITIES
SAFETY, SECURITY & COMPLIANCE
• Maintains the highest standards of corporate governance, ensuring that all activities are carried out ethically and in compliance with Company’s Security, Compliance & HSE policies, Management System, relevant laws, regulations, standards, and industry practices and complies with the Company’s Rules to Live By
• Places Quality, Health & Safety, Security, and protection of the Environment as core values while never intentionally placing employees, our processes, customers, or the communities in which we live and work at risk
• Seeks continual improvement in Health, Safety, Security & protection of the Environment, taking into account responsible care, process vulnerabilities, public, customer and employee inputs, knowledge and technology and best business practices to exceed customer expectations
QUALITY
• Responsible for being familiar with the Company's Quality policies and takes an active role in the compliance and improvement of Weatherford’s Management System
• Maintains service quality as immediate priorities when working across all areas of the business and continually seeks areas for improvement
OPERATIONS
• Oversight of Accounts Payable Process identifying process improvement opportunities focus on providing exceptional service to both internal customers and vendors
• Point of contact for AP process escalation. Specialist must be capable of understanding the system application technical aspects, related interfaces, and data structures to resolve escalation scenarios
• Serve as the lead contact for AP for internal and external audits
• Evaluate current and new process solutions to provide recommended improvements and standardization
• Regularly interface with other teams to resolve escalations, invoice discrepancies and disputes in a timely manner
• Develop and implement process improvements to increase efficiency and accuracy of invoice and payment processing, which includes automation project initiatives, testing new functionality and supporting system upgrades
• Drive ownership of key deliverables across organization wide stakeholders in order to implement better process design and scalable solutions
• Develop, update, and maintain service level agreements and SOP process documentation
• Assists the Source to Pay (S2P) Manager in developing policies and procedures with effective controls to mitigate relevant process risks
• Identifies and tracks Key Performance Indicators (KPI) and operational metrics to ensure AP program objectives are met; ensure transparency and sharing with stakeholders
• Work with AP offshore team to perform periodic AP related process and data sanity checks
• Collaborate with relevant organization wide stakeholders to understand AP related Business Process and IT Requirements to provide AP Data / Actionable Insights via relevant Analytics Solutions (Power BI or other data visualization tools)
COMMUNICATION
• Maintains effective collaborative communications with all key stakeholders both internal and where appropriate external
• Provides timely, clear, concise, and appropriate information, including project status to stakeholders as identified
FINANCIAL
• All employees have an accountability to the organisation to be financially responsible whether they are in charge of a function budget or simply their own expenses
• Costs incurred should be within approved budget, processed within agreed time frames & following the relevant financial policy and procedure
PEOPLE & DEVELOPMENT
• Employees have a responsibility for developing their own careers within the Company including completing all necessary function, compliance & business standards training to enhance their knowledge, skills, and experience
• Employees should engage on a regular basis with their line manager to discuss their personal performance, objectives, and opportunities to enhance their skills and experience to support their career potential
VISION & LEADERSHIP
• Demonstrates professionalism, ethical behaviour, and adherence to Weatherford standards at all times
• Provides vision, leadership, planning, and program management for the design and development of the in-scope Weatherford AP processes
EXPERIENCE & EDUCATION
REQUIRED
• Bachelor’s degree in related field plus at least 5+ years of experience
• Experience in policy and process development/improvement
• Experience assessing, designing, and documenting processes including process flows and maps
• Experience working with enterprise resource planning systems (ERP)
• Experience with AP automation solutions
• Experience with complex procure-to-pay solutions required
• Experience developing and delivering training
PREFERRED
• Accounts Payable certification (APS or APM) or Procure to Pay certification desired
• Lean Six Sigma (Green Belt) or process improvement certifications desired
KNOWLEDGE, SKILLS & ABILITIES
REQUIRED
• Ability to influence organizational changes and teams without organization authority
• Brings a strategic mindset to driving solutions and is highly focused on delivering results
• Project development and leadership for process and system enhancements
• Advanced excel skills required
• Basic knowledge of general ledger accounting and reconciliation accounts
• Experience developing and delivering training
• Strong interpersonal and communication skills
• Complex and creative problem-solving
• Self-starter with strong project management skills
• Good organizational, interpersonal, computer, oral and written communication skills
• Procure to Pay related ERP knowledge
• Basic knowledge of general ledger accounting and reconciliation accounts
PREFERRED
• Knowledgeable or first-hand experience with upstream oilfield services work processes
• Applications: Power BI Dashboard, Visio, SharePoint, MS Office Pro
• Inspyrus AP automation solution experience strongly preferred
