The Special Assistant in our International Dubai office will provide personal and professional assistance to the Executive Director's Office by effectively managing schedules and performing a wide variety of confidential, administrative, analytical, strategic support and research duties.
Responsibilities:
- Coordinate schedule, appointments, reservations and travel arrangements
- Plan, organize and co-ordinate functions and events for the Executive.
- Support the Executive with the preparation of business presentations and board meeting reports.
- Gather, analyse and provide insights on industry trends using data for the businesses managed by the Executive.
- Carry out first level vetting and review of correspondence addressed to the office of the Executive.
- Prepare a variety of high quality, written agreements, memos, letters, and other documents for the Executive.
- Design and implement initiatives that enables better efficiency and improved productivity for the Executive’s office.
- Drive and manage projects as directed by the Executive.
- Ensure continuous process improvement
- Manage the budget of the Office of the Executive and ensure that monthly retirements are prepared.
- Support with other tasks as may be assigned.
Requirements
- The ideal candidate must have seven (7) to ten (10) years’ experience as an Executive Assistant to a C-level Executive.
- Membership of the Nigerian Institute of Chartered Secretaries and Administrators (or equivalent in other countries) is an added advantage.
- Bachelor’s degree or an HND in English or Secretarial Administration or any other relevant discipline.
- Ability to handle sensitive/confidential information with utmost discretion and diplomacy
- Critical thinking and problem-solving skills
- Possesses data analytics, good business writing, excellent research and communication skills (both verbal and written).
- Excellent time, schedule management and organizational skills; must be committed to accuracy and attention to details.
- Resilient with the ability to adapt quickly to changes in time frames and manage multiple priorities
- Strong financial analysis skills and proficient in Microsoft Office suit
- Strong interpersonal skills with high integrity and ethical standards.
- Good stakeholder management skills and ability to take initiative.
- Must be eligible to work in Dubai, (documentation, residency status etc.)
