Senior Proposal Manager - Clinical Services

Position Summary:

Develop complex client focused budgets and proposals for the conduct of Phase I-IV clinical trials, including complex bid grid mapping with manager support. Provide overall accountability for the Request for Proposal (RFP) process and deliverable, working in collaboration with global operational review teams to develop high quality budgets and proposals in response to client Request for Proposals (RFPs) across a range of therapeutic areas. Analyzes budgets for company metrics, appropriate pricing and accurate assumptions based on communications across the relative departments, partners and vendors needed for the project. Support Work Order and Request for Information (RFI) deliverables as needed.

Essential functions of the job include but are not limited to:

• Prepare budgets, proposal text and re-bids to support RFP responses for global opportunities
• Complete complex budget and proposal deliverables with promptness, accuracy, and minimal direction from line manager. Provide overall coordination for the entire RFP preparation process, including collaboration with key operational review leads, ensuring accurate incorporation of key strategy and adherence to all key deliverable timelines
• Provide extensive review of RFP documents from clients and accurately identify key service requirements and assumptions needed for budget and proposal development. Able to identify information gaps and/or discrepancies, unique service requirements and translate information into proposal and budget
• Coordinate and lead core RFP development meetings, with attendance from broader company representatives, including sales, operational review and finance teams
• Develop full project budgets using our costing tool template. Competent grasp of Excel based formula applied to assist the team in capturing appropriate details, unique budgetary needs and mapping to complex client grids, as needed
• Prepare complex proposal text using departmental text templates. Accurately reflect client needs and project team’s strategic message and assumptions
• Communicate, review and negotiate with all partners and third-party vendors during the RFP development process
• Ensure accuracy and quality control of budget and proposal text edits, working to a high standard of quality output
• Support work order and request for information (RFI) requests, where needed
• Respond to client questions regarding proposed budget and operational strategy via written and verbal communications. Participate in client meetings as needed
• Assist in the maintenance of departmental records and internal and intercompany reporting requirements
• Participate in departmental initiatives
• May assist in training of lesser experienced team members
• May perform peer reviews providing guidance and comments as necessary
• Other duties as needed

Qualifications:

Minimum Required:

• 4-year college degree or equivalent experience ideally in a business, scientific or healthcare discipline
• 5-7 years’ experience of proposal and/or contract development experience

Preferred:

• Graduate, postgraduate degree
• Past experience in a CRO environment

Competencies:

• Excellent interpersonal, written, and verbal communications skills
• Excellent organizational and time management skills with the ability to work independently, prioritizing workload, keeping others informed of progress, timelines and any issues to meet established deadlines
• Excellent attention to detail and ability to maintain accuracy under time pressure
• Demonstrated excellent problem-solving skills
• Ability to identify opportunities for improvement and create solutions through continuous and effective communication with management
• Sound judgment/decision-making skills
• High proficiency in Excel, Word and other Microsoft applications
• Able to work in a collaborative team environment to support departmental/company goals and values
• Minimal travel may be required for company meetings, clients and vendors