Senior Project Manager (IT)

At Allucent™, we are dedicated to helping small-medium biopharmaceutical companies efficiently navigate the complex world of clinical trials to bring life-changing therapies to patients in need across the globe.

We are looking for a Senior PM to join our A-team (hybrid)!The Senior Project Manager is responsible for overseeing and leading multiple complex projects from inception to completion for the Allucent IT PMO, ensuring they are delivered on time, within scope, and within budget. This individual is responsible for managing all aspects of the planning, design, development and implementation activities for any assigned project. This role involves coordinating with project stakeholders, managing project teams, mitigating risks, ensuring remediation of issues, and making certain that all project objectives are met as specified in the approved project requirements.

The Senior Project Manager will also be responsible for implementing project management best practices and contributing to project management process improvements.

Key Responsibilities

Project Planning and Execution

• Develop detailed project plans (using automated scheduling tools), including timelines, budgets, and resource allocation
• Oversee project execution to ensure alignment with goals, quality standards, and stakeholder expectations
• Manage project scope, identify changes, and communicate updates to stakeholders
• Ability to perform program management activities for groups of related projects

Team Leadership

• Lead and motivate project teams, including internal staff, contractors, and third-party vendors
• Assign tasks, set clear performance expectations, and monitor team progress
• Server as first level of escalation for all project issues
• Flexibility to meet at suitable times conducive to discussions with project participants in all global geographic regions

Stakeholder Management

• Act as the main point of contact for project stakeholders, providing regular updates on project progress
• Identify stakeholder needs and ensure their requirements are incorporated into the project plan
• Responsible for meeting minutes related to project discussions that involve key decisions, action items, or important updates.

Budget Management

• Monitor project budgets to ensure they remain within the approved limits
• Collect and report on project cost information segregating between CapEx and OpEx costs
• Report on budget variances and recommend cost-saving measures where necessary
• Approve project expenditures and manage financial documentation as assigned

Project Governance

• Ensure projects have appropriate approvals (as defined by the PMO) to commence prior to beginning project operations
• Participate in activities (including business cases) that establish assigned projects
• Make sure all project closure documents are completed, and the project sponsor has approved closure prior to declaring that a project is finished
• Oversee that any necessary changes to the project scope, schedule, and budget follow the PMO change request process
• Conduct project post-mortems and provide recommendations for future improvements using lessons learned or retrospective processes, as applicable

End User Readiness

• Complete and implement a project training plan if end users need to be trained on the deployed technology or processes
• Complete and implement an Organizational Change Management plan if the deployed technology or processes involve a new way of doing business for at least a segment of the company

Requirements

• Bachelor’s degree in business administration, IT, Project Management, or a related field

• 5+ years of experience as a lead project manager, with at least 2 years in a senior or leadership role
• Demonstrated experience managing large-scale projects, budgets, and teams
• Extensive experience and ability to manage project financials for both CapEx and OpEx
• Strong understanding of project management methodologies (Agile, Waterfall, etc.) and ability to lead projects using those models
• Strong proficiency with project management software (e.g., MS Project, Jira, Smartsheet, PPM)
• Must be very familiar with Computer System Validation (CSV) and how to manage that within the construct of the overall project
• Able to manage and operate within a global matrix organization including flexibility to meet at suitable times conducive to discussions with project participants in all global geographic regions
• Excellent leadership and team management skills
• Strong analytical and problem-solving abilities
• Must be very detail-oriented with respect to documentation and communication

Preferred Qualifications: MBA or project management master’s degree - Familiarity with GxP requirements and regulations - Project Management Professional (PMP) or equivalent certification - Agile (i.e., scrum master, product owner, SAFe) certification - Six Sigma Certification

Benefits

Benefits of working at Allucent include:

• Comprehensive benefits package per location
• Competitive salaries per location
• Departmental Study/Training Budget for furthering professional development
• Flexible Working hours (within reason)
• Opportunity for remote/hybrid* working depending on location
• Leadership and mentoring opportunities
• Participation in our enriching Buddy Program as a new or existing employee
• Internal growth opportunities and career progression
• Financially rewarding internal employee referral program
• Access to online soft-skills and technical training via GoodHabitz and internal platforms
• Eligibility for our Spot Bonus Award Program in recognition of going above and beyond on projects
• Eligibility for our Loyalty Award Program in recognition of loyalty and commitment of longstanding employees

Disclaimers:

*Our hybrid work policy encourages a dynamic work environment, prescribing 2 days in office per week for employees within reasonable distance from one of our global offices.

“The Allucent Talent Acquisition team manages the recruitment and employment process for Allucent (US) LLC and its affiliates (collectively “Allucent”). Allucent does not accept unsolicited resumes from third-party recruiters or uninvited requests for collaboration on any of our open roles. Unsolicited resumes sent to Allucent employees will not obligate Allucent to the future employment of those individuals or potential remuneration to any third-party recruitment agency. Candidates should never be submitted directly to our hiring managers, employees, or human resources.” #LI-JC1