Important Notice for Applicants:
At Bixal, we want to ensure a transparent and secure application process for all candidates. Official communication will come from an email address ending in @bixal.com or from [email protected]. Messages from other sources may be fraudulent, and you should exercise care to avoid any links or attachments included. If you experience any challenges with your submission, please contact us at [email protected]. We're here to help!
Bixal will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you require any accommodation as part of our recruitment process, please contact us at [email protected]. You can expect a response from a team member within 24 hours during the regular work week and on the next operating day during the weekend or holidays.
About Us:
Bixal is a consulting company based in Fairfax, VA, working alongside governments and organizations to help them deliver better services and experiences to the communities they serve. Using evidence-based knowledge and technology, Bixal empowers clients to deliver on their missions more effectively by fostering a culture of learning and continuous improvement.
Location
This role can work remotely from anywhere in the USA. You must be legally authorized to work in the US. Bixal does not provide visa sponsorship.
Location
This role will be remote, based anywhere in the United States with preference given to individuals located in the DC-based Metro Region. You must be legally authorized to work in the US. Bixal does not provide visa sponsorship.
What will you do?
We are seeking an experienced Senior Program Manager to lead and oversee projects within our Knowledge Management, Organizational Development, and Learning Practice. The successful candidate will be responsible for managing a portfolio of projects, including USAID,HHS, and HUD contracts.
Important Notes
This is a full-time proposal position contingent on contract award. Ability to obtain and maintain a Public Trust security clearance is required.
Responsibilities
- Serve as the main point of contact and senior program manager for a portfolio of projects, including USAID, HHS, and/or HUD contracts
- Coordinate between project teams, home office, and clients to promote operational efficiency and adherence to organizational best practices, facilitating regular reviews to improve project workflow
- Support contract administration, procurements, and logistics, including drafting client approval requests and the drafting, execution, and management of consultant, subcontractor, and other vendor contracts.
- Ensure all activities and operations maintain compliance with contractual and governmental regulations, such as FAR/AIDAR, IT security and accessibility rules, and local laws
- Actively engage in problem-solving, risk identification, and risk mitigation during project implementation
- Support recruiting, onboarding and staffing activities to ensure project resourcing needs are met
- Facilitate communication and collaboration between clients, staff, consultants, and subcontractors
- Monitor and manage project budgets, resources, timekeeping compliance, and client financial reporting in collaboration with the Finance unit and project teams
- Coordinate inputs across teams for contract reporting requirements (financial and narrative)
- Coordinate project activities, such as the design and delivery of customized organizational development interventions and learning engagements, including facilitated sessions, coaching, and leadership development programs
- Ensure all deliverables, including reports, intervention plans, agendas, and course materials, are of high quality and meet client requirements
- Develop and/or monitor the preparation and submission of evaluation reports at the end of key milestones such as organizational development engagements and training sessions
- Contribute to development of project deliverables, including work plans or service requests as applicable, and ensure quality assurance/editing on documents and reports prior to submission
- Promote team awareness of Bixal policies and ensure compliance with Quality Management Systems and project management procedures
- Provide inputs and recommendations to develop, refine, and improve global systems and processes, in coordination with other Bixal units (i.e., Finance, People & Culture, Operations, Security, etc.)
- Support new business initiatives by reviewing draft proposals, writing inputs for technical or management sections, and coordinating with pricing teams to develop proposal budgets
- Perform other responsibilities as assigned
Qualifications
- Bachelor's degree; plus a minimum of 5 years of relevant professional work experience, including management of large-scale USAID contracts and organizational development initiatives.
- Strong financial management skills, including proficiency in Excel and experience in developing and managing budgets for USAID, HHS, HUD, or other USG contracts
- Excellent verbal and written communication skills, including expert cross-cultural communication skills
- Superior management and organizational skills
- Proven track record of proactive risk management and mitigation
- Deep knowledge of USG government/donor contracting practices and regulations, with USAID experience preferred
- Familiarity with organizational development, coaching, and leadership development best practices
- Willingness and ability to travel overseas for short-term assignments, such as country office set-up and close-out, up to 15% of the time
- A commitment to contributing to a diverse and inclusive work environment
Nice to Haves
- Master's degree preferred
- Project Management Professional (PMP) certification or equivalent credential preferred.
Perks & Benefits:
Competitive base salary
Flex hours
Work from home flexibility
401K with matching incentive
Parental Leave
Medical/dental/vision benefits
Flex Spending Account
Company provided short-term disability
Company provided life insurance
Commuter benefits
Generous PTO
11 Paid holidays
Professional development opportunities
New business referral bonus
Please note that candidates selected may undergo a background investigation and, if applicable, meet eligibility requirements for suitability.
Bixal is an equal opportunity and affirmative action employer. It ensures equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, veteran status, or any other characteristic protected by law. We are dedicated to promoting diversity, equity, and inclusion within our organization and beyond.
