Assist in the diligent implementation of the approved Hospital Administration Management (HAM) and administrative policies and programs, which are designed to enhance the overall effectiveness of administration and material management within the Plant and the broader organization.
This role is crucial in ensuring that all operational processes adhere to established guidelines, thereby facilitating a streamlined approach to resource allocation and management that supports the organization’s objectives.
Tasks & Responsibilities:
- Plan, coordinate, and oversee all administrative processes and systems.
- Contribute to establishing a first-class maintenance and management culture for all office and company residential properties within the Plant’s portfolio.
- Conduct regular inspections of the plant’s facilities, ensuring that maintenance contractors comply with established Service Level Agreements (SLAs).
- Assist in executing DCP’s fleet management policies and operations to address current, emerging, and future needs of the Plant.
- Supervise the Plant’s Fleet (official and pool vehicles) to maximize usage and operational efficiency, thereby reducing vehicle downtime.
- Manage contracts and service providers for services such as staff transportation, housing, cleaning, and maintenance.
- Oversee the inventory of office supplies and the procurement of new materials, keeping budgetary constraints in mind, including stationery, furniture, and cleaning supplies.
- Perform routine facility maintenance and execute repairs as required.
- Administer budgets for the company’s administrative functions.
- Coordinate and manage office events, meetings, and official visits.
- Report administrative issues to the Head of HAM/Admin for prompt resolution.
- Assist in preparing and overseeing the department’s budget and approved expenditures as outlined in the manual of authority.
- Gather inputs from Unit Heads on HAM & Admin activities to create periodic management reports for review by the Head of HAM/Admin.
- Organize transportation for expatriates from the airport to their residences.
- Carry out any additional duties as assigned by the Head of HAM/Admin as needed.
Requirements
- Bachelor’s degree or its equivalent in relevant discipline.
- Minimum of five (5) years of work experience.
- Proven experience as Admin or similar role.
- Able to effectively interact with different types of people
- Very good presentation, communication and interpersonal skills.
- Excellent planning and organizing skills
- Critical thinker, Team player and problem-solving skills
- Good time-management skills
- Knowledge of office management procedures and systems.
- Proficient in Microsoft office suite.
- Ability to prioritize and manage multiple tasks simultaneously.
Benefits
- Personal Health Insurance
- Pay Off Time
- Training and Development
