Senior Manager - Administration

Your Role :

• Office Administration: Manage day-to-day administrative functions including food arrangements, courier handling, visitor access control, issuing ID/access cards, and coordinating the management of security and housekeeping staff.
• Vendor & Facilities Management: Oversee vendor empanelment, maintain relationships, and manage office supplies, ensuring cost-effective purchasing and efficient inventory control.
• Infrastructure & Office Setup: Possess experience in creating and managing office spaces, including setup and transitions to new offices. Responsible for the planning, organization, and execution of office relocations and workspace arrangements.
• Vendor Inventory & Procurement Database: Maintain an extensive database of vendors, covering all procurement needs, and manage a comprehensive inventory of suppliers. Demonstrate proficiency in efficiently sourcing resources from reliable vendors.
• Infrastructure Management: Handle infrastructure-related issues such as office equipment (computers, printers, furniture), and manage renewal of Annual Maintenance Contracts (AMCs).
• Document & Records Management: Maintain updated records, manage files, handle invoicing, and ensure accurate documentation.Budget & Expense Monitoring: Track office costs, monitor expenses, assist in budget preparation, and ensure spending aligns with budget constraints.
• Process Improvement: Plan, coordinate, and optimize office procedures, working to streamline systems for increased efficiency in the Administrative team.
• Compliance & Policy Adherence: Ensure office operations align with organizational policies and regulations.

Qualifications:

• 7+ years of experience in office administration or a similar role.
• Proven experience in managing office space setup and relocations.
• Strong network of vendors and a personal procurement database for efficient sourcing.
• Strong verbal and written communication skills in English.
• Excellent follow-up skills, attention to detail, and commitment to punctuality.
• Proficient in MS Office, Google Sheets, and Google Drive.
• Strong organizational and multitasking abilities to manage multiple deadlines and projects.
• Self-motivated with strong ownership and a proactive approach to problem-solving.