The individual will provide strategic leadership and comprehensive oversight for the Global Accounts Payable (AP) function which includes the management of the end-to-end accounts payable processes. The individual will be responsible for implementing and managing all systems that are used in the AP process, including NetSuite, reviewing and updating of global AP accounting policies and processes, and leading a global shared services team to ensure efficient, accurate, and compliant processing of AP transactions.
Purchase to Pay Management:
Oversee the end-to-end AP process, ensuring timely and accurate processing of purchase orders, vendor setup, invoices, and payments.
Manage the global AP team, providing leadership, guidance, and support to ensure high performance and adherence to company policies.
Develop, implement, and maintain AP policies and procedures to ensure compliance with internal controls and global regulatory requirements.
Ensure all AP transactions are properly documented and recorded in the financial systems.
Ensure efficient and accurate processing of all expenses including purchase orders, vendor invoices, while maintaining compliance with company policies.
Implement best practices to improve efficiency and accuracy in all AP processes.
Train both the purchase requesters (global internal stakeholders) and the AP team and maintain the training documentation up-to-date.
Maintain the AP communication section of InsideQAD as well as any other internal communications of policy or procedure changes.
NetSuite System Management:
Administer and manage the company's NetSuite AP system, including configuration, maintenance, and troubleshooting as it relates to expenses. Collaborate with IT and other stakeholders to implement system enhancements and resolve technical issues.
Ensure the NetSuite system is optimized for AP processes, including automation of workflows and reporting capabilities.
Conduct regular reviews and updates of the NetSuite system to align with business needs and compliance requirements.
Remain current on new Netsuite functionality and implement what’s applicable.
Lead the implementation of any new P2P front end systems.
Team Leadership and Development:
Lead, mentor, and develop the Global AP team, fostering a culture of continuous improvement and best-in-class performance.
Conduct performance reviews, set goals, and provide regular feedback to team members.
Identify training and development needs for the AP team and provide appropriate resources and opportunities for growth.
Maintain and regularly monitor the Service Level Agreements for the Global AP team.
Serve as the point of contact for any change management required of the AP team in order to strive for best-in-class outcomes.
Reporting and Analysis:
Prepare and present regular reports on AP performance, including key metrics, trends, and insights.
Conduct variance analysis and provide recommendations for process improvements.
Maintain reference guides and conduct regular GL coding and AP aging reviews to ensure accuracy.
Monitor and analyze AP data to identify areas for cost savings and operational efficiencies.
Stakeholder Collaboration:
Collaborate with internal stakeholders, including Finance, Procurement, and IT, to ensure alignment of processes and effective communication.
Serve as the primary point of contact for AP related inquiries and issue resolution that either can not be answered by the Global Shared Services AP Manager or isn’t meeting SLA standards.
Collaborate with external auditors and regulatory bodies to ensure compliance with financial and regulatory requirements.
Education and Years of experience:
Computer skills:
Expert in Google Sheets, and other Google Suite or MS Excel, and JIRA.
Other knowledge/skills:
Confidence and proven track record to successfully communicate (oral & written) within & outside the function regarding escalations or complex topics.
Ability to work independently and take ownership of multiple concurrent and diversified tasks while meeting deadlines.
Highly organized with phenomenal attention to detail.
Aptitude to work closely with a cross-functional team and interact effectively with various stakeholders in senior management roles.
Ability to coach and mentor global team members to drive best-in-class results.
Compensation Package:
About QAD:
QAD Inc. is a leading provider of adaptive, cloud-based enterprise software and services for global manufacturing companies. Global manufacturers face ever-increasing disruption caused by technology-driven innovation and changing consumer preferences. In order to survive and thrive, manufacturers must be able to innovate and change business models at unprecedented rates of speed. QAD calls these companies Adaptive Manufacturing Enterprises. QAD solutions help customers in the automotive, life sciences, packaging, consumer products, food and beverage, high tech and industrial manufacturing industries rapidly adapt to change and innovate for competitive advantage.
QAD is committed to ensuring that every employee feels they work in an environment that values their contributions, respects their unique perspectives and provides opportunities for growth regardless of background. QAD’s DEI program is driving higher levels of diversity, equity and inclusion so that employees can bring their whole self to work.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
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