This position is responsible for administering all personnel requests procedures including leave requests, attendance monitoring procedures, Separation procedures, new hires, system administration, record keeping, employee files.
The transition to the Sr. HR administration officer takes place as the resources become more experienced to take initiatives in terms of following up on missing data items, consolidation of data uploaded into the system and following up with the head of sections with minimal supervision. The holders of Sr. HR Administration Officer title will have the ability to come up with new and efficient procedures related to data entry and filing methodologies and support administration team leader in developing basic reports.
Job Duties:
Sr. HR administration officer:
- Provide variance reporting from policies and analysis and recommend corrective action.
- Resolve Intermediate Discrepancies in due time with minimal supervision and provide solutions.
- Be a reference point in terms of knowledge in the function to other junior administration Officers.
- Review completeness of the HR Transaction in terms of documents and policy conformance with minimal supervision.
Basic HR administration Officer duties:
- Process all staffing and personnel requests on time with the required quality and customer service to ensure that business is not interrupted and employees perform their work efficiently and effectively.
- Enter all HR transactions into the system.
- Consolidate all paperwork related to HR transactions.
- Coordinate with team leaders and employees for the collection of any missing HR data for employee records.
- Setup online and paper employee files.
- Administer leave data and attendance data daily ensuring entry of data feeds from the attendance system into the HR system and reconcile leave balances daily.
- Ensure that all employees’ data is up-to-date and all HR Processes comply with Labour law.
- Monitor all Data in the HR system to ensure compliance with all laws and policies
- Produce Deviation reports from approved policy, propose solutions for conformance.
- Monitor all leave balances to ensure compliance with policies and labour law.
- Ensure that all employees’ files & records are updated and complete
- Ensure that all employees’ information is maintained in personnel files.
- Administer employees’ work attendance and monitor their punctuality.
- Comply with company policies regarding archiving and documents management.
Requirements
- Bachelor degree in Business Administration or any related field.
- (3-4) Years of Experience in HR Field.
- Fair Command of English and Arabic- Written and Spoken.
- Good Command of Microsoft Office (MS Word, MS Excel).
- Labor Law and Financial Regulations and Legislation.
- Basic knowledge in Payroll Procedures, Tax, Social Security.
- Basic knowledge in filing systems and archiving.
- Company’s Policies and Procedures.
- Numerical reasoning, abilities to deal with large amount of data.
- Data analysis and problem-solving skills.
