Senior Executive Support Specialist

Primary Responsibilities:

• 1. Corporate Mailbox Monitoring: 
- Monitor and manage the corporate mailbox, ensuring timely and accurate responses to inquiries. 
- Filter and prioritize emails, flagging important messages for the attention of the appropriate team members. 
- Track and follow up on email task assignments to ensure timely and sufficient completion. 
- Maintain an organized and up-to-date email filing system. 


• 2. SharePoint Library Organization: 
- Organize and maintain the SharePoint library, ensuring documents are correctly categorized and easily accessible. 
- Implement and enforce document management best practices, including version control and document retention policies. 
- Assist team members with uploading, accessing, and managing documents on SharePoint. 
 
• 3. Presentation Development: 
- Develop high-quality presentations for meetings, conferences, and other events using PowerPoint and other presentation software. 
- Work with team members to gather content, create visual aids, and ensure presentations are professional and aligned with corporate standards. 
- Update and revise presentations as needed, incorporating feedback and new information. 
 
• 4. Meeting and Event Planning Support: 
- Coordinate and schedule meetings and events, including sending invitations, booking meeting rooms, and arranging necessary equipment. 
- Prepare agendas, take minutes, and distribute meeting materials on time. 
- Assist with setting up meetings and troubleshooting any technical issues that arise. 
- Track and follow up on action items from meetings, ensuring tasks are assigned and deadlines are met. 
 
• 5. General Administrative Support: 
- Assist with special projects and perform other duties as assigned by the Executive Management Office head or senior executive. 

Minimum Requirements:

• Bachelor's degree or higher in Business Administration, Office Management, or a related field. 
• Minimum of 7 years of experience in Executive Management support. 
• Strong attention to detail and a commitment to delivering exceptionally high-quality work within established timelines. 
• Excellent written communication skills. 
• Excellent communication and interpersonal skills, with the ability to effectively engage with stakeholders at all levels of the organization. 
• Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). 
• Strong organizational and multitasking abilities. 
• Experience with SharePoint, Teams, or similar document management systems. 
• Ability to work independently as well as collaboratively in a fast-paced, dynamic environment. 
• The ability to obtain a Public Trust clearance. 

Preferred qualifications:

• Previous experience with the Veterans Benefits Administration, Compensation Service  
• Experience with Microsoft Planner or similar task management software 

Benefits (including but not limited to):

• Health, dental, and vision plans
• Optional FSA
• Safe Harbor 401(k) with employer contributions 100% vested from day 1
• Paid parental leave
• Paid time off and 11 paid holidays
• No cost group term life/AD&D plan, and optional supplemental coverage
• Pet insurance
• Monthly phone and internet stipend
• Tuition and training reimbursement