Long Beach, United States

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. We are building artificial gravity space stations, allowing long-term stays in space without the adverse effects of zero-gravity. Our initial crewed space habitat will be Haven-1, scheduled to be the world’s first commercial space station when it launches into low earth orbit in August 2025. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.

Vast is looking for an Executive Assistant, reporting to the Chief of Staff. We are seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture.

This will be a full-time, exempt position located in our Long Beach location.

Responsibilities:

Handle sensitive information and matters with a high level of discretion and maintain confidentiality
Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements
Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement
Draft, review and send communications on behalf of company executives
Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available
Act as a central point of contact, facilitating communication between executives, internal teams and external partners
Track and manage executive expenses and process reimbursements
Support executives in various projects, research tasks, and initiatives
Collaborate with other departments on projects as needed

Minimum Qualifications:

Bachelor’s Degree
10+ years of experience as an Executive Assistant to senior leadership or C-Suite executives
Advanced proficiency in Google Workspace and MS Office Suite

Preferred Skills & Experience:

Experience supporting executives in a fast space startup environment
Experience exercising discretion and confidentiality with sensitive company information
Ability to effectively manage multiple projects and handle competing deadlines
Network of contacts and vendors within the LA area
Event and meeting planning
Ability to think outside of the box with a sense of urgency
Excellent communication, both written and verbal
High level of attention to detail and accuracy
Ability to handle multiple tasks and prioritize effectively
Strong organizational and time-management skills
A passion for fostering a positive work culture

Additional Requirements:

Ability to be on site daily at our HQ in Long Beach
Willingness to work evenings and/or weekends to support critical mission milestones

Pay Range:

Senior Executive Assistant: $116,200 - $154,400

COMPENSATION AND BENEFITS

Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: 100% medical, dental, and vision coverage for employees and dependents, flexible paid time off for exempt staff and up to 15 days of vacation for non-exempt staff, paid parental leave, short and long-term disability insurance, life insurance, free catered meals and snacks and beverages, access to a 401(k) retirement plan, One Medical membership, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks.

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

EQUAL OPPORTUNITY

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

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