Senior Executive Assistant

Responsibilities:

• Calendar Management: Effectively manages CEO's calendar, ensuring no scheduling conflicts. Proactively prioritizes appointments based on urgency. Timely reminders for meetings and deadlines
• Project & Task Management: Supports CEO and C-level with specific projects and tracks task progress. Coordinates cross-departmental collaboration on relevant projects
• Communication & Email Handling: Screens and prioritizes CEO's emails. Drafts responses as needed and ensures critical communications are handled promptly. Manages correspondence with internal and external stakeholders.
• Meeting Preparation & Minutes: Prepares agendas, materials, and presentations for key meetings. Takes concise meeting minutes and follows up on action items. Town Hall and Board deck organization.
• Administrative Support: Provides general administrative support, including expense reports, filing, and office supply management.
• Travel Arrangements: Coordinates complex domestic and international travel, including flights, accommodation, and itineraries. Ensures cost efficiency and comfort

Qualifications:

• Experience in Executive Assistance: Minimum of 5+ years in a similar role supporting C-level executives. Proven track record of managing complex schedules and projects
• Proficiency in Czech and English
• Organizational & Time Management Skills: Demonstrates ability to manage multiple tasks efficiently. Consistently meets deadlines without supervision
• Project Management: Experience in management and project delivery
• Communication Skills (Verbal & Written): Strong written and verbal communication, able to draft correspondence on behalf of the CEO. Acts as a liaison between CEO and stakeholders
• Technical Proficiency: Proficient with office software (e.g., GSuite, calendar tools). Can effectively manage virtual meetings and presentations (e.g., Zoom, Meet). 
• Problem-Solving Ability: Capable of addressing issues independently, with proactive solutions. Uses sound judgment when dealing with unexpected challenges
• Professionalism & Interpersonal Skills: Engages professionally with internal and external stakeholders. Positive attitude and excellent interpersonal skills.
• Discretion & Confidentiality: Demonstrates the ability to handle confidential information securely.

A little bit more about the opportunity

• Autonomy within your position. We are focused on outcomes, not micromanaging everything that you do. We love free company movement.
• Work with great brands both locally and worldwide. Ask us who we are working with!
• Work with new industry-leading data technologies.
• The opportunity to create the job you want that fits in with the life you want. We know there is life outside of work, and think fulfillment is achieved when all areas of your life fit together.
• We believe the best people are a bit weird and have an inner engine that drives them.