Senior Event Executive, Hospitality (Luxury Automotive Client)

THE JOB / Senior Event Executive, Hospitality (Luxury Automotive Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

***Our headquarters are in Stamford, CT, but the location of this position can be flexible and open to hybrid work in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Los Angeles, CA, Chicago, IL or Atlanta, GA. We will also consider a remote-based working arrangement for qualified candidates with East Coast working hours as a prerequisite.***

We are looking for a dedicated and enthusiastic person to join our skilled and dynamic Hospitality Team. This Senior Event Executive will help lead and manage multiple projects with the ability to get involved in exciting programs with various clients. This position will get a broad view of Octagon’s offices and clients while assisting with a variety of elite events. If the idea of international travel management, creative writing and design, and working with different cultures around the world excites you, this job is for you.

In this unique role, your principal responsibilities will include event travel management, design and procurement of creative assets, online registration management, and post-event communication and reporting. You will be working with a service-oriented team who is devoted to providing a seamless, white-glove hospitality experience to our clients. With the team located across a few Octagon offices, you will have broad exposure to the hospitality industry with a tremendous potential to learn and gain hands-on experience.

THE WORK YOU’LL DO

• Lead coordination of all travel logistics for multiple worldwide events including but not limited to air travel booking, ground transportation, and lodging
• Creation and procurement of all online and print creative assets
• Oversight of online guest registration portal including development and database management
• Program destination research and client proposal development
• Assist in event planning including but not limited to management of program timelines, pre-event guest communication, onsite hospitality and post event debriefs
• Co-lead all weekly status calls and other key meetings with both internal and external constituents
• Develop post-event surveys and client wrap-up reports
• General account management and assistance with client requests
• Weekend/holiday work as needed

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

• 3+ years experience in related events field; past hospitality experience preferred
• Expert in Microsoft Office suite; particularly Excel
• Excellent attention to detail
• Ability to multitask and work ahead, anticipate upcoming deadlines and work efficiently
• A self-starter with the ability to prioritize multiple projects on strict timelines, simultaneously
• You form effective links with clients; You are flexible and adaptable in working with various personalities
• Excellent communication skills, both written and oral
• You thrive in high pressure environments and are exceptional at problem solving; offering creative solutions
• A go-getter, you demonstrate initiative and accept new challenges (there will be plenty of last-minute client requests)
• Though not a requirement, a second language is a plus
• A passion for sports, entertainment, gaming, music and/or celebrity & lifestyle culture 
• Flexibility and willingness to travel domestically and internationally and work weekends or holidays as needed. Anticipated travel amount: Moderate (20-45%)

This position pays $50,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon’s comprehensive benefit package includes:

• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status 
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs 

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.