Sénior Brokerage and Fees Officer

Team presentation and main goal:  

Within the Global Markets Operations department, the Brokerage and Fees team is responsible for the management of invoices received from the GMO brokers and also supplier invoices regarding several Commission fees, legal and Bond Issuance expenses. 

The team also follows up new Brokers onboarding, the archiving of the correspondent Fees Schedules and also responsible for hosting reporting committees such as the Broker Committee. 

At Natixis in Portugal, GMO provides specialized services for worldwide GFS and Groupe BPCE. 

Main tasks and goals: 

We are seeking a highly motivated and skilled Senior Brokerage and Fee Officer to join our dynamic Brokerage and Fees team. The successful candidate will manage the invoices received from the various existing Brokers within the Global Markets Operations, as well as manage the invoices sent to supplies regarding several Commission fees, Legal and Bond Issuance expenses. The Senior Brokerage and Fees Officer will also generate reports and data to various stakeholders, supervise training and escalations, and be the Team representative in any project-basis, or when client facing. This is an excellent opportunity for a talented and driven individual to gain valuable experience in a fast-paced and global environment. 

Key Responsibilities: 

• Management of invoices received from brokers and for invoices relative to the fees, legal fees and issuance of expenses. 
• Data reconciliation (Brokerage Commissions) between Front-Office and Back Office systems. 
• Discrepancy analysis, with the correspondent correction requests to the relevant team.  
• Validates and processes invoice payments to Brokers / Suppliers. 
• Follow up of any overdue / delayed payment, actively communicating to internal / external stakeholders if needed. 
• Production of data reports on Brokerage Fees consumption, Broker Vetting Status and any other relevant metric. 
• Follow up on Brokers new onboarding, current vetting status and correspondent rates being applied through the Fee Schedule. 
• Issuance of Accounting Journals related with cash receivables and/or 
• Monitorization of Cashflow / Accounting entries, with correspondent matching in Back Office System 
• Process collected/declared VAT in a monthly basis 
• Act as the Team Leader backup in case of projects follow-up, performance controls, oversight preparations and others. 
• Supervise / act as a Trainer within the team, by providing follow-up training and assistance to new members. 
• Ensure the quality control on the internal procedures and other relevant data. Produces internal documents, such as user Guides or Procedures. 
• Escalates any Operational topic to Management / Senior Management 
• Takes action in reducing the team’s Provision level each Quarter, by investigating breaches or escalating overdue invoices.  
• Is involved in Operational Decisions, and to provide technical advice / knowledge transfer to different stakeholders. 

• Degree in Finance, Economics, Management or related field. 
• 5-7 years of experience in a Financial or banking Operations role. 
• Knowledge of Baking Operations and/or Financial Products is mandatory. 
• Excellent communication and interpersonal skills. 
• Ability to work independently and as part of a team. 
• Strong analytical and problem-solving skills. 
• Strong sense of diplomacy and effectively managing sensitive information 
• Strong attention to detail and strong organizational skills. 
• Intermediate to advanced knowledge on SWIFT Network (MT103, MT202 and/or MT199) 
• Good knowledge of English, both written and verbal (mandatory) French is a plus. 
• Intermediate to advanced Excel skills (Pivot Tables, Conditional Formatting, advanced formulas). VBA is a plus. 

We will only consider English Cv's.

Early morning. Campo 24 de Agosto. In 4 minutes, you are clocking in at the office. Start your day having breakfast with the Team and grab fresh fruit on the way to your seat, in one of Porto’s most typical neighborhoods. This Purple Day is going to be a busy one: daily meeting ensuring all team members are on the same page regarding work status, priorities and blockers, language class and, just after, a Talent Management meeting with your manager, discussing your career path.  

Lunch break. Today, your Team is onboarding newcomers, but also welcoming French colleagues: the perfect excuse to walk downtown and bond over a francesinha. When returning, inhale nature and peace of mind in Natixis Urban Garden (look at the crops; ready to harvest!).  

Back inside. Brainstorming session on a new, exciting project in our disruptive and immersive Manaus Village. The afternoon went flying (tasks, meetings, some jokes with your teammates). End it on a high note: celebrating cultural diversity with a Diwali, the Indian festival of lights.  

Tomorrow, you attend a conference led by influential speakers in your industry and, the day after, you will work from home, benefitting from some focus time to complete that report and soft skills course on LinkedIn Learning. Once you are done with your work for the day, strike the right note playing with Natixis band or be part of a board games session. If that is too steady for you, meet your colleagues to catch some waves or sail the Douro river during golden hour.