Job roles and responsibilities
You will be participating in the timely and accurate processing of documents. You will act as the subject matter expert (SME) in interacting with the various business groups in resolving issues and your fellow AP team members. You will escalate process issues with the various stakeholders and the Finance team for improvement opportunity.
We are looking for a skilled Sr. Accounts Payable Specialist to join our AP team. Based in Sri Lanka you will be supporting about 20 global subsidiaries, ensuring timely and accurate processing of payables transactions through a full-cycle AP function. You must be able to work in a fast-paced, dynamic environment while interacting with various stakeholders globally. Flexibility, ability to prioritize both individual and team objectives, and good problem-solving skills are a must. You will be expected to escalate process issues with the various stakeholders, while maintaining a continual improvement mindset.
What You’ll Do:
- Process PO and invoices, ensuring correct matching to PO and coding of invoices through COUPA.
- Identify and analyse aged invoices and take corrective action to ensure AP aging is within terms.
- Support employee expenses and reconcile company credit cards through T&E tool – Expensify
- Ensure AP teams comply and enforce the appropriate elements of the P2P policies e.g. T & E and Procurement and escalate as appropriate.
- Transactional process review and sample audit of AP transactions to ensure compliance for approval and coding
- Provide direction on what areas to prioritize such as vendor queries, action overdue balances and invoices on hold.
- Review supplier account reconciliations for major vendors and vendors in dispute
- Provide feedback to the extended AP team on quality and accuracy to give the opportunity of continuous improvement.
- Provide feedback so that we, as an extended team continuously improve our delivery, quality, and performance, highlighting issues to managers to ensure we have standard processes.
- To assist with housekeeping duties such as scanning, archiving and preparation of documents to ensure Tax and/or Statutory compliance
- Provide refresher/new hire training to the business and Finance team members
- Contribute in ad hoc departmental and business projects as required.
Qualifications/Skills/Experience
- The candidate is required to have proven experience in multi-national Accounts Payable environment, with multiple countries and currencies
- Good understanding of the Procure to Pay process.
- Experience using an ERP system (Netsuite and Coupa preferably) and good Excel skills
- Excellent customer service and problem solving skills
- Ability to clearly communicate in English, verbally and written
- Ability to identify and prioritize issues and be accountable for resolution.
- Good attention to detail
- Ability to work as part of a team and adapt to changes in processes and business environment.
Be an effective communicator and build relationships with stakeholders that provide opportunity for constructive feedback.
We believe that coming together as a community, in person, is important for innovation, connection and fostering a sense of belonging. Our roles have the right balance of remote and in-office working to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community. #Li-Hybrid
