Science and Technology Administrator

We have an opening for a Science and Technology Administrator within the Physical and Life Sciences (PLS) Principal Associate Director’s (PAD) Office. You will be a key member of the directorate’s senior management team and provide advanced level support to the Deputy Associate Director (DAD) for Science and Technology (S&T). You will interface with senior-level internal personnel and external contacts to gather, exchange and disseminate information.  You will be initiating, recommending, and implementing internal administrative systems and procedures in support of Strategic Partnership Projects (SPP) projects including Office of Science, external engagements and the PLS Laboratory Directed Research and Development (LDRD) portfolio and coordinating S&T activities with the PAD Offices, institute leaders and Division Leaders.

You will

• Plan, execute, and/or provide oversight to a variety of operational and organizational requirements, and activities.
• Advise on and implement business operational and/or organizational strategies, objectives, Laboratory policies and procedures, deliverables and prepares responses for requests for information; develop methods for successfully meeting deliverables.
• Represent the PLS Directorate on self-assessment, audit teams, or work-related committees, and lead projects to assess, set and establish protocol and procedures.
• Manage business operations and administrative staff to include hiring, supervising, mentoring, career development, disciplinary actions, training, performance appraisals, coordinating work assignments, and providing ranking and salary recommendations.
• Solve complex and sensitive problems, develop, and implement new techniques and procedures, interpret policy, formulate recommendations, and establish procedures.
• Research, gather, select, and compile information from various sources for reports, proposals, and presentations. Prepare administrative and scientific material including correspondence, documents, tables, charts, and reports.
• Independently assess and respond to inquiries, prioritize actions, follow-up, and ensure resolution on a wide variety of issues such as scheduling, evaluating, and reporting of the internally reviewed PLS LDRD portfolio.  This also includes responding to Office of Science and other Department of Energy (DOE) Funding Opportunity Announcements (FOAs),  as well as preparing for townhalls and red team reviews.
• Facilitate coordination with the PADO office on the internal science investment strategy, manage  quality assurance for and assess the directorate's scientific staff and research products, and coordinate with PLS divisions and staff on external science programs.
• Perform other duties as assigned.

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Associate’s Degree in a business-related field or equivalent combination of significant experience and education in a related business, operational, and/or organizational area.
• Advanced administrative, organizational, and analytical skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines.
• Advanced supervisory experience with demonstrated leadership and team building skills to effectively build and manage administrative personnel who support multidisciplinary groups.
• Ability to work effectively with short deadlines and frequent interruptions, and anticipate, identify, and resolve complex issues effectively.
• Advanced verbal, written, and interpersonal communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment, and interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.

Qualifications We Desire

• Knowledge and experience interpreting and implementing LLNL policies, procedures, and practices.
• Knowledge of the Physical and Life Sciences Directorate.

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values 
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.