Sales Proposal Coordinator

At Qualtrics, we create software the world’s best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform—we are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit, determination, and a disdain for convention—but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers. 

When you join one of our teams, you’ll be part of a nimble group that’s empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the microphone and iterating until the best solution comes to light. You won’t have to look to find growth opportunities—ready or not, they’ll find you. From retail to government to healthcare, we’re on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that’s work worth doing. 

Sales Proposal Coordinator

Why We Have This Role

How You’ll Find Success

• Undergraduate degree in Business, Communication, Marketing, Technical Writing, English, Computer Science, Computer Information Systems, Engineering, or other relevant  majors
• 1-2 years of experience in proposals, proposal development, content creation, cybersecurity or IT quality assurance
• Strong writing skills, technical writing skills preferred
• Proficiency in Microsoft Word and Excel
• Expert level spoken and written English capabilities
• Effective communication, project management and deadline management skills
• Business Spanish communication capabilities
• Portuguese fluency preferred  

How You’ll Grow

The skills one gains in proposals can be applied in various business roles outside of our team. Proposals specialists on our team have gone on to Marketing, Strategy, Sales and more. Proposal Managers have to gain significant technical expertise, legal prowess, technical writing, project management expertise, and more. The role provides initial development in these skillsets and then we encourage everyone on the team to focus on their areas of interest to further develop in an effort towards their future career goals.

Things You’ll Do

• Administrative duties for incoming Proposal project
• Build compliant outlines for RFPs/RFIs
• Work with the proposal team to support the sales team with client-facing, written communications
• Collaborate with subject matter experts across the company to answer niche questions from specialized teams
• Support Proposal Managers in the set up and legal aspects of RFPs
• Answering security and technical questions catered directly to that client’s needs in a compliant fashion.
• Audit requests for proposals and initial set-up for the proposals team

What We’re Looking For On Your Resume

• 1-2 years of experience in technical writing, administration, or project management
• Expert-level written and spoken English communication capabilities
• Business Spanish communication capabilities 

What You Should Know About This Team 

The Proposals Team at Qualtrics is a very close and tight-nit group of high performers and empathetic, helpful, knowledgable people.  We love supporting each other almost as much as we love supporting Sales. Members on this team become life-long friends and colleagues. We love to challenge each other, have fun together, and celebrate each other in our successes. If you’re looking for a supportive and fun team, you’ve found it. 

Our Team’s Favorite Perks and Benefits 

• The Proposals Team at Qualtrics is dedicated to developing our teammates. We dedicate time to work on personal development every quarter in whatever specific skillset the teammate wants to focus on. 
• We take pride in our offices design aiming at cultivating creativity from our rooftop views to an open and collaborative work space.
• On top of standard benefits package (medical, dental, vision, life insurance, etc) we provide snacks, drinks, and free lunches in our office.
• We believe in sharing Qualtrics success which is part of the compensation for all employees.

The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week, work where you want, owning the integration of work and life.

Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.

​​​​​​​Applicants in the United States of America have rights under Federal Employment Laws:Family & Medical Leave Act,Equal Opportunity Employment,Employee Polygraph Protection Act

Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your Qualtrics contact/recruiter know.

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