Sales Operations Specialist

Your responsibilities:

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Appsilon is onboarded to our clients fast, without any bottlenecks:
• Administrative support - smoothing Appsilon onboarding to clients with close cooperation with the sales, ML, Platform, Legal teams, and client’s procurement teams. 
• Handle administrative tasks related to documentation, agreements, and required certificates.


Hubspot always shows the most recent data and is Appsilon’s single source of truth:
• Maintain the CRM system, ensuring data accuracy and completeness.


Work closely with the Sales and Delivery team to ensure there are no:
• Missing notes, tasks, Outdated tasks, Missing or outdated properties.
• Provide training and support to the Sales and Delivery team on using sales tools.
• Help onboard new sales team members.
• Dashboards are accurate and represent a real-time summary of sales metrics.
• Appsilon key performance indicators (KPIs) from Hubspot are up-to-date.


The team follows sales processes. Execute parts of the processes:
• Guard the processes. 
• Analyze and streamline sales processes to enhance efficiency and effectiveness. 
• Implement best practices and ensure the sales team adheres to standardized processes.


Appsilon has top-notch and up-to-date sales materials:
• Keeping sales materials and sales directories clean and updated.
• The knowledge base has the most recent descriptions of Sales processes.
• Sales and Delivery receive top-notch research about the clients they visit and work with.

Our must-have requirements:

• Meticulous attention to detail to ensure data accuracy, completeness, and up-to-date sales materials and directories.
• Proficiency in maintaining and managing HubSpot or other CRMs.
• Strong ability to execute, guard, and streamline sales processes, implementing best practices to ensure adherence.
• Excellent communication skills to work closely with various teams (internal/external) and support administrative tasks.
• Proactive, driven personality, striving for continuous improvement of your own performance.
• Experienced in remote work, likes remote-first working culture.
• English C1

Our nice-to-have requirements:

• Understanding of advanced sales and marketing strategies to contribute to the development and implementation of best practices.
• Previous experience working in a fast-paced, dynamic environment.
• Ability to create and update high-quality sales materials, presentations, and knowledge base entries.
• Experience with RFx 

What’s in It for You:

• Enjoy a monthly salary of 6-9k PLN net on B2B contract.
• Benefit from 26 days of paid holidays, plus the equivalent of public holidays in Poland.
• Receive 33 paid sick days per year at 80% of your salary.
• You'll have a 5% addition to your salary allocated to a Professional Development Budget for activities that help you grow.
• Embrace remote work with flexible hours tailored to your time zone and family life.
• Enjoy four paid days per year for training, conferences, events, or workshops.
• Access private health care insurance (in Poland) or a cash equivalent if you're not in Poland.
• You can receive a FitProfit or FitSport membership card (in Poland) or a cash equivalent if you're not in Poland.
• Your family will be covered with life insurance.
• Benefit from AskHenry, your assistant.
• Equipment: Mac or Lenovo Thinkpad.
• Flexible working hours & home office.
• Career path and personal growth support.
• Travel to international conferences (giving a talk) or on-site client visits.

What to Expect from This Recruitment Process:

• Creating a 1-minute video explaining why you believe you are the perfect fit for the Sales Operations Specialist role
• Interview with the recruiter
• Task & personality test
• Meeting with our Head of Sales
• Meeting with the external consultant