How you’ll make an impact
You will provide exceptional administrative support to the Sales Director and the Sales Leadership team to ensure the leadership team is well supported in the smooth management of daily operations. You’ll work closely with the Chief of Staff and Executive Assistant in the UK Leadership Team to support regional sales projects that deliver UK business outcomes.
No two days will be the same, this role is full of variety and you’ll need to have great time management, organisation and prioritisation skills. We’re a fast moving dynamic business and you’ll need to be able to work to tight deadlines . You’ll be a super-efficient and an organised ringmaster who keeps the plates spinning across the sales function.
As a Sales Coordinator, you will be a key player in helping make everyday life here at Xero tick. You will also lead by example and help to reinforce the Xero values and foster an inclusive environment
What you’ll do
- Keep the wheels of the UK Sales team running smoothly by proactive management and distribution of all internal incoming queries
- Provide support to the sales leadership team; specifically:
- Coordinate and document meetings as appropriate, including follow up action items and resulting project initiatives as agreed. Monitor progress against these using Asana or any other suitable internal tracking tool and report back on progress and challenges.
- Ensure that the UK Sales Leadership team is prepared for meetings with both internal and external stakeholders.
- Prepare supporting documents for internal and external meetings and key sales events such as Roadshows and Xerocon. Produce Google slides, sheets, docs etc in conjunction with the team.
- Develop and manage regular project plan progress reports using Asana/Slack and other internal tools.
- Support the UK Sales Leadership team by raising and tracking purchase orders, managing contracts, recurring purchase orders, receipt and payment processes.
- Take ownership of all sales kick-off meetings in conjunction with the UK Sales Director and Country Manager, including coordinating and managing the programme and schedule..
- Take ownership of all sales incentive programmes.
- Coordinate all sales merchandise store requests.
- Attend sales team offsites within the UK to support the team at the event.
- Coordinate the UK Sales monthly meetings, including the agenda and preparation of slides.
- Establish and maintain a strong working relationship both within the Sales Team and the wider organisation, including regional and international key stakeholders.
- Providing support to the UK Chief of Staff on global projects, committees and change management programmes as and when required.
- Support process improvement initiatives across the business.
- Carry out any other general administration as required within the team.
What you’ll bring with you
- Previous experience in support services in a fast paced environment (preferably in a sales environment)
- Proven ability to work independently, multi-task and deal with competing priorities
- Experience organising and managing resources and establishing priorities
- Proven experience in managing multiple projects and stakeholders concurrently
- Ability to work autonomously and as part of a wider team with a range of stakeholders
- Excellent organisational and planning skills
- Strong written and verbal communication skills
- High level of attention to detail
