Ogury is a global adtech company that delivers Personified Advertising solutions grounded in privacy to brands, agencies and publishers by focusing on targeting personas, not people.
We deliver relevant audiences at scale and on quality publisher inventory thanks to our exclusive data, which is meticulously collected and crafted from millions of self-declared customer surveys, enriched with billions of impactful data points, and refined by AI. This results in audience insights and performance not available through any other AdTech platform.
Founded in 2014, Ogury is a global organization with a diverse team of 500+ people across 17 countries.
At Ogury, our vision unites us all. But we know that it takes people from all walks of life to come together and make it happen. We embrace and celebrate what makes us different, creating a unique and winning culture where everyone feels safe, has access to the same opportunities, and is excited about bringing their most authentic self to work. Everyday.
Together we’re changing the face of adtech with values that inspire excellence, standards that encourage a leadership mindset, and an inclusive workplace where Ogurians are engaged and know they belong.
The Regional Workplace Specialist will ensure the development of offices while respecting the
brand image and the employees experience.
We are looking for a Regional Workplace Specialist that will support several offices focusing on
Office Management, Health and Safety, Risk Assessment, Event Management and Compliance.
Workplace Management:
- Supports the day-to-day office operations, ensuring our offices are maintained to a high standard, and spot necessary adjustments, fixes, repairs, and improvements. Coordinate with external contractors and vendors to address maintenance needs promptly and efficiently.
- Optimise the office layout and help the management team find the right solutions.
- Supports the onboarding/offboarding process (desk, access badge, etc)
- Foster effective communication with employees, addressing office inquiries and concerns in a timely and professional manner.
- Manage our facility management providers and services, including relationships with our building manager, management of the services that are contractually required to provide (cleaning, maintenance, printers, availability of common equipment, security aspects etc.)
- Ensure that office policies regarding the safety and security of the offices are respected (registering visitors, locking office doors etc.)
- Keep a clean inventory: manage snacks, office supplies, goodies, etc and place orders when necessary.
- Coordinate suppliers' invoices and payments, and ensure our financial records are accurate and up to date, following the annual budget.
- Source contractors and suppliers for repairs, maintenance, cleaning, renovations, waste disposal and security, creating a network that ensures every need is met.
Health & Safety Management:
- Assists in ensuring all facilities and technical services adhere to safety standards and regulations. Supports the regular inspections, maintain safety protocols, and organize safety training for staff and visitors.
- Update regularly the Compliance and H&S pages relating to your region.
- Monitor all H&S audits are carried out and assess outcomes as well as risk assessments.
Risk Management / Compliance:
- Support risk assessments for all tasks and areas and ensure that all hazards and risks are highlighted and eliminated or reduced to as low as possible.
- Maintain an up-to-date knowledge of relevant legislation and guidance documents for all office in remit ensuring statutory compliance.
- Reviews that documentation is up to date, new requirements and legislation are included accordingly. Contribute to internal audits and to the continuous improvement.
- Support establishing site specific policies, procedures, systems, and ways of operating that ensure compliance with all legislative and Company requirements.
- Support investigation processes for all accidents and keep records. Ensure that reporting processes and deadlines are met. Proposes corrective action plans with relevant managers and teams where necessary.
Events Management:
- Suggest the right events that fits our team members and internal culture.
- Coordinate events, managing any issues on the day, dealing with the providers, observing budget, coordinating participants and overseeing the post event reviews and attendees feedback.
About you:
- Have more than 1 year of experience in a similar Office Management role.
- You're dynamic, with a "can-do will-do" attitude, you like operational jobs where expectations are as much in the administrative tasks as in the field.
- Excellent communicator both verbally and in writing, with fluency in both German and English.
- Basic knowledge in Health & Safety regulations.
- Have working knowledge of Google Suite and other office management software.
- Are well organised, detail oriented, proactive and quality focused.
- Excel in a fast-pace, collaborative and friendly environment.
Benefits vary by locations but you can expect:
Flexible approach to working hours and location
Keeping our Ogurians happy and healthy is a priority for us, so we offer access to both physical and mental health and wellbeing benefits
Medical cover plan
Occupational pension plan with 50% employer contribution (Gothaer)
Group accident insurance
Free parking at the office
Discounted monthly subscription for public transport (50% paid by employer).
At Ogury we are a group of creative thinkers and action-takers that thrive in a diverse and inclusive workplace.
#LI-MB1 #LI-Hybrid
