Recovery Agent, CMS

TRADER Corporation is a trusted Canadian leader in online media, dealer and lender services. The company is comprised of AutoTrader.ca, AutoSync and Dealertrack Canada. AutoTrader.ca (AutoHebdo.net in Quebec) offers the largest inventory of new cars and used cars in Canada, receiving over 25 million monthly visits to its marketplace. With over 3,500 subscribers and counting, AutoSync is the largest and fastest growing dealer and OEM software provider in Canada. The platform's suite of connected automotive software solutions brings advertising, conversion and operational support together, synchronizing the entire retail process. AutoSync's diverse range of offerings includes: vAuto, EasyDeal, xtime, Motoinsight, Activix, TAdvantage and TRFFK. Dealertrack is Canada’s largest automotive financing portal, enhancing efficiency and profitability for all major segments of the automotive, marine, recreational vehicle, motorcycle and powersport retail industries. Over 6.5 million credit applications are submitted via the Dealertrack Canada portal each year. Collateral Management is a national, end-to-end, managed technology solution that offers industry insight and multi-channel collection strategies to maximize funds recovered. Collateral Management helps you remain compliant in all jurisdictions, alleviating your exposure to reputational and financial risks. Visit tradercorporation.com to learn more..

The Recovery Agent actively provides support to Account Representatives, responding to all inquiries and questions related to the transport process. Agent is responsible for supporting service level agreements by achieving excellence in execution of the transport process.

· Responsible to Coordinate transport of seized asset(s) to sales facility for all securities in Canada and the USA

· Manage suppliers to ensure appropriate, professional, accurate and timely information, and work with Supplier’s and Contractor’s to determine resolution for any problems that may arise throughout the transport process

· Organizing transports to ensure the most cost-efficient method is being utilized (Flat bed, cost sharing, cost quote for best price etc.)

· Ensure that units are transported in a timely fashion to avoid unnecessary storage charges from accumulating

· Conduct follow up procedures in order to ensure security arrival at the expected destination

· Update system with date of Arrival to sales facility, and update Account Representative

· Maintain professional and positive relations with our Clients, and continue to exceed expectations.

· Obtaining authorization for transport from Client and Manager where applicable

· Diarize continuous monitoring for arrival at sales facility.

· Provide training to the account representatives on the transport process

· Provide value based recommendations, ensuring client requirements are appropriately facilitated and that services are being provided in an effective and efficient manner

· Apply knowledge obtained through client mandates, applicable laws and procedures to ensure optimal transport efficiency and risk management

· Review files and documentation extensively to ensure accuracy, analyze information to determine best course of action, and decipher the most appropriate suppliers to proceed with transport efforts

· Process required documentation in accordance with Jurisdiction requirements

· Notify account representatives of any updates to actions taken within the transport process in a professional accurate and timely fashion

· Approve invoices, reviewing for accuracy and obtaining management approval where required

· Handle all client and customer inquiries in accordance with company procedures and client mandates

· Appropriately work with Management, suppliers, and clients to determine resolution for any given problems, conducting routine transport task reviews to ensure mandated SLA’s are achieved, and follow up where necessary.

· Provide file specific support, guidance and feedback to Account Representatives

· Identifies, tracks and reports trends (e.g. repeat issues, aging tasks, tasks on hold, or inquiries) and actively participates in continuous improvement initiatives and activities

· Other related duties as required

· Provide support, guidance and subject matter expertise, with the focus of knowledge sharing throughout the team

· Actively listens and probes for pertinent information to assist in identification of issues and potential actions for resolution.

· Identifies in a timely manner, more complex cases requiring additional support and resources for resolution and following company protocols for escalation

· Accurately identifies and escalates complex issues outside of job scope and redirects as appropriate to the Supervisor and Manager.

· Identifies and makes recommendations for corrective action with regard to inefficiencies and/or gaps in the operation or escalation processes.

· Actively participates in continuous improvement initiatives and activities.

· Create a positive work environment that is conducive to individual development, productivity and achievement, the transfer of training back on the job, and open lines of communication

· Demonstrated ability to consistently handle complex issues and anomalies

· Strong ability to apply analytical and problem solving skills

· Organizational skills and ability to prioritize to ensure all tasks are completed within SLA guidelines

· A team player with a collaborative approach to problem solving

· Excellent decision making ability must be demonstrated

· Must have excellent verbal and written communication, with demonstrated ability to listen, understand and respond effectively to team members, customers, clients and Independent contractors

· Takes initiatives willingness and ability to contribute to and implement change efforts and process improvements

· Minimum 1 year experience within Recovery Operations

· High School/GED or College Diploma is an asset