We are currently seeking a Receptionist/Office Coordinator to join our Office Support Team on a 1,5 years fixed contract. 

Your tasks will include:

• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Supporting HR Department in working with candidates according to the instructions
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Perform review and analysis of special projects and keep the management properly informed
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
• Participate actively in the planning and execution of company events
• Handle employees inquiries and complaints
• Coordinate with IT department on all office equipment
• Maintain mailing, shipping, supplies, equipment, bills, and errands
• Organizing safety trainings for employees
• Monitoring the office access system

What we expect from you:

• Bachelor’s Degree, ideally in HR or economic field
• Min. 1 year of experience in administration
• Proficiency in Microsoft Office (Outlook, Word, Excel and Power Point)
• Fluency in Czech and good knowledge of English are a must
• Excellent interpersonal and verbal/written communication skills
• Ability to operate under solid pressure and meet tight deadlines
• Proactive, independent and systematic approach
• Good organizational skills required, ability to solve problems and keep eye on details and accuracy

We offer:

• Premium healthcare program for you, your spouse, and your children
• Annual vacation and sick days
• Meal vouchers
• Subscription for public transportation
• Mobile phone plan
• MultiSport card
• Cafeteria Benefit Plan allowing you to customize your benefit package with an annual budget to spend on a variety of benefits such as travel, sport, wellness, and education
• Veeam Care Days – additional 24 hours for your volunteering activities
• Professional training and education, including courses and workshops, internal meetups, and unlimited access to our online learning platforms (Percipio, Athena, O’Reilly) and mentoring through our MentorLab program

Please note: If the applicant is permanently present outside of Prague, Veeam reserves the right to refuse to consider the application for a job. Remote job is only possible in case the employee is located in Prague.

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