Receptionist cum Admin Assistant

Job title:  RECEPTIONIST CUM ADMIN ASSISTANT

Summary/Objective 

The Receptionist role is mainly to be in charge of the reception and all call related matters to the general office

Essential Functions/ Responsibilities.

1. Reception & Related Functions

1. Answering incoming calls, direct, screen calls, taking and relaying messages.
2. Attend to visitors (customers, guests, clients, suppliers and etc)
3. Maintain appointment diary.
4. Receiving and directing of incoming mails with receipt date.
5. Upkeep the cleanness and tidiness of the reception area.

1. Human Resources & Related Functions Support

1. Employee’s leave application administration (e-leave system)
2. Issuance of uniform, badge and locker to new associates
3. Organizing Company events as well as activities/any program related to employee relation & social responsibility
4. Arrangement for fruit basket/red packet/bereavement token
5. Issuance & purchase for birthday gift / anniversary certificate
6. Recruitment Coordinator

1. Traveling & Visa application for visitors /staffs

1. Accommodation & transportation arrangement for staffs and/ or intercompany colleagues
2. Assisting for US/China/other Visa applications
3. Travel insurance
4. Air ticketing booking/purchase for staffs

1. General Administration Support

1. Responsible for office supplies purchases.
2. Responsible for pantry items as well as refreshment items
3. Meter reading for printers to service provider

1. Special projects as and when assigned by Management

1. Adheres to all Samtec Quality Principles and actions

 “The responsibilities as defined are intended to serve as a general guideline for this position. Associates may be asked to perform additional tasks depending on strengths and capabilities.”