Reception and Facilities Specialist (Part-Time)

Join Our Team as our office-based Facilities Specialist! 

Are you ready to advance your career and become the face of our dynamic and innovative office? We're seeking an enthusiastic and professional individual to join our team in a front-of-house role, working part-time, from Tuesday to Thursday, at our vibrant Amsterdam and Den Bosch offices.

If you’re looking for a role that offers variety, engagement with people, and the chance to be part of a tech-driven office environment, this is the perfect opportunity for you!

What You'll Be Doing:

Ultimately, our Facilities Specialist will ensure the smooth running of the office and help to improve company procedures and day-to-day operation. This is a varied role with no 2 days looking the same where you will oversee and manage our essential central services, ensuring a safe, productive, and efficient workplace for all.

Key Responsibilities:

• Manage Central Services: Oversee reception, security, cleaning, waste disposal, recycling, parking, and meeting room bookings.
• Facility Maintenance: Ensure all premises are maintained, coordinating repairs according to corporate guidelines, lease agreements, health and safety standards, and legal requirements.
• Cost Efficiency & Vendor Management: Recommend cost-efficient facility operations, assist in RFP and vendor selection processes, review estimates, and negotiate service contracts.
• Health & Safety Leadership: Organise, review, and implement all site health and safety requirements, including training for First Aid and Fire Wardens. Ensure staff adhere to health and safety standards.
• Supplies & Equipment: Manage orders for stationery, condiments, coffee, fruit, milk, and other office essentials.
• Emergency Preparedness: Liaise with building management and security to arrange annual fire evacuations.
• New Hire Onboarding: Assist in onboarding by setting up and activating access passes for new employees.
• Employee Support: Address employee queries regarding office issues and provide support for both office-based and remote employees in the Netherlands.
• Vendor Liaison: Work with facility management vendors, including cleaning and security services, to review costs and service levels.
• Financial Coordination: Send invoices to the Finance team for payment and resolve any finance-related queries.
• Project Support: Assist the Director of Facilities (EMEA & India) with projects across the region and handle general administration and ad-hoc tasks as requested.

What You'll Bring to the Team:

Exceptional Communication: Your interpersonal and communication skills are top-notch, making you the go-to person for everyone in the office.

Tech-Savvy: You have a good working knowledge of Microsoft Word and Outlook, and you're quick to learn new systems.

Organised & Efficient: You’re a pro at multitasking and keeping everything organized, no matter how busy it gets.

Fluent in English and Dutch: Your written and spoken English and Dutch is excellent, ensuring clear and professional communication at all times.

Team Spirit: You’re a dedicated team player, always ready to lend a hand where needed.

Detail-Oriented: You have a keen eye for detail

Eager to Learn: You’re open to learning new skills and processes to grow in your role.

Customer-Focused: Experience in a customer-facing or reception role is preferred, but your willingness to learn and grow is what truly sets you apart.

Who We Are: 

Ivanti is a global leader in IT systems and security management, service management, asset management, and mobility management and security solutions - helping organizations reduce risks and costs associated with managing their IT environment.

Ivanti is experiencing significant growth worldwide. The company has received numerous awards for being a Top Place to Work, as well as many accolades for the products it develops. Our customer focus strategy is driven by the company’s core values, including innovation, accountability, teamwork, and trust, it's an exciting time to join Ivanti.

Looking for more than just a job? We like developing our people just as much as we like developing great products and services

If you’re passionate about what you do, are a champion of customer satisfaction and success, and interested in developing solutions that make a difference and in having fun while doing it, Ivanti is the place for you!

Why You’ll Love Working Here:

This is more than just a job—it's an opportunity to be part of a supportive and friendly team that values your contributions and encourages your professional growth. You’ll enjoy a stable work schedule, the chance to interact with people from all walks of life, and the satisfaction of knowing you’re the backbone that keeps our office running smoothly.

If you’re ready to step into a role where you can shine every day and be a vital part of our office family, we want to hear from you! Apply today and let’s create something amazing together!