Join our team as an Office Coordinator and play a pivotal role in ensuring the smooth and efficient operation of our office environment. You'll be at the forefront of maintaining an organized workspace, facilitating seamless administrative processes, and upholding our commitment to excellence.
We are looking for an organized, punctual and responsible person to assist the Office Management team providing office support services in daily work.
Key responsibilities:
- Manage daily work at Evolution reception
- Greet, assist, and/or direct the public to the appropriate host employee
- Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners
- Manage Biometric (finger-print) system, taxi service, visitors' sign-up system, and register visitors in line with the policy
- Cooperate with Security
- Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
- Ensure compliance with all company policies, procedures, and guidelines
- Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
- Deal with customer complaints or issues
- Suppliers management and supervision
- Assist with daily purchases
- Other direct managers assigned duties
- High school, or other university studies.
- Flexibility with covering shifts of Office Coordinators during vacations, leave, and absences.
- Process-oriented with a high sense of responsibility and punctuality.
- The ability to accurately fulfill the direct management orders and work tasks.
- Keen attention to detail
- Ability to work in a fast-paced environment with a proactive approach to daily tasks
- Excellent verbal and written communication skills
- High proficiency in technology and Microsoft applications
- Excellent verbal and written English communication skills
- Available to work on site - Medellin Colombia
We offer:
- Competitive remuneration package
- Comprehensive training
- Professional and personal development
- Opportunities to progress within the company
- Dynamic working environment
- Reliable and friendly colleagues
