Readvertisement - Senior Procurement Officer - Idleb Syria - SYNAT

General Description of the Programme:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

Job purpose:

To support the effective operation of the GOAL Syria Procurement Department by conducting timely and efficient procurement for GOAL Syria programme activities, in accordance with GOAL policies and procedures and relevant donor requirements and in the spirit of obtaining best Value for Money (VFM).

Duties, objectives and competencies

• Ensure that all procurement procedures in the Idlib offices are effectively followed in compliance with the GOAL Logistics Manual and relevant donor requirements.
• Prepare electronic and hardcopy procurement files for each PR (Request Form) and ensure that all relevant paperwork is filed, original and scanned copies, as per GOAL Procurement Manual and internal audit requirements.
• Process the assigned PR’s according to the GOAL Procurement Manual/Procurement Chart procedures.
• Analyse the specification of the supplies, works or services required and source potential, reliable suppliers who can meet these specifications.
• Ensure that all suppliers have (ATSC) completed, according to the procurement process and up to date.
• Check all BA’s, its documents and raise it to Proc Manger or Coordinator for review and arrange the necessary signatures for approval from Programs, budget-holders and finance department, as well as arrange PCOM’s in time.
• Review all PO’s\Contracts for all procurement staff before sending it to Budget-Holders for signing.
• Ensure that all chosen suppliers are registered on the GOAL Syria Supplier list, and update where necessary.
• Assist Procurement Manager to manage the procurement E-mail, and closely monitoring it.
• Complete all financial paperwork, obtain the necessary signatures for approval and ensure payment to the supplier is affected.
• Track the status of all PRs in an Order Tracking System (OTS).
• Regularly conduct critical analysis of all assigned GOAL suppliers based on criteria of reliability, quality and prices of goods offered, terms & conditions, after sales services offered, and warranty guaranteed.
• Assist Procurement manger to conduct market survey and searching for new suppliers.
• Assist other departments to find out all the information about the materials to be purchased and the available specifications and conduct a market assessment.
• Follow up rental all offices, warehouses and building with logistic department.

Other Duties:

• Contribute procurement updates to the biweekly procurement Report.
• General work in assisting in the overall process and day-to-day duties of the procurement Department.

Requirements (essential)

• Holds a university degree (engineering, economy, business administration, management and human sciences or relevant).
• At least 3 years of relevant work experience in procurement and logistics fields.
• At least 2-years experience in procurement field with NGOs.
• Logistics and procurement relevant trainings specifically Supply Chin training.
• At least 2 years’ managerial experience.
• Ability to understand and implement organisational and donor policies.
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel).
• Ability to manage and prioritise a varied workload in a in a dynamic work environment.
• A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required.
• Excellent attention to detail.
• Ability to write, speak and work in English and Arabic.

Requirements (desired)

• Ability to manage and prioritise a varied workload in a in a dynamic work environment.
• Diplomacy and negotiation skills.
• Basic technical knowledge in an area of Humanitarian Logistics; (e.g. ICT; mechanics; construction; electricity; Water, Sanitation and Hygiene; or other).

Interested? Then apply for this position via clicking on the "apply now" button and fill out the application form. All applicants must send a Cover letter and an updated CV (no longer than four pages). Both must be in English.

Please note that only shortlisted candidates will be contacted.

GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with GOAL at the same grade level and with similar job descriptions, experience, and educational requirements.

Qualified female candidates are strongly encouraged to apply.

The application deadline is 03 October 2024 however, you are encouraged to apply immediately as we will be reviewing applications on a rolling basis, therefore we may withdraw the position before the advertisement’s closing date if a suitable candidate/s is identified.

Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond.  

GOAL does not accept any responsibility for the accuracy, errors or omissions of any of the information contained in translated advertisements by an independent party on other sites or through other channels.

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behavior of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated.  Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible.  This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date.  We would therefore advise interested applicants to submit an application as early as possible.

Thank you.