Purchase:
- Assist in sourcing suppliers and obtaining competitive quotations for services and goods;
- Coordinate with vendors to negotiate pricing, terms, and delivery schedules;
- Process purchase orders accurately and in a timely manner, ensuring compliance with company policies and procedures;
- Track orders and monitor delivery status to ensure timely receipt of goods and services and quality of the services;
- Validate invoices and ensure its payment request;
- Maintain procurement records and documentation, including contracts, invoices, and supplier information.
- Operational contract management: assist and manage supplier contracts, including renewals, and monitoring;
- Assist in vendor management activities, including performance evaluation and relationship management;
- Collaborate with internal stakeholders to understand procurement needs and requirements;
- Assist in identifying cost-saving opportunities and process improvements within the procurement function;
- Provide administrative support, such as organising meetings, preparing reports, and maintaining inventory records;
- Stay updated on industry trends, market conditions, and best practices in procurement and purchasing.
Fleet Administrative Management:
- Coordinate vehicle orders, deliveries, and returns;
- Implement policies and procedures for the management of Devoteam PT's fleet;
- Manage the activation/deactivation of fleet services;
- Monitor lease agreements and ensure timely renewals or terminations;
- Control vehicles’ mileage;
- Coordinate and schedule repairs with authorised vendors;
- Monitor fuel card usage and reconcile expenses with accounting records.
- Manage road traffic notifications and violations and its respective cost allocation to the employee;
- Maintain and update data related to the company's fleet records (physical and digital archives);
Telecom and Mobile Device Management:
- Prepare and maintain all necessary documentation, ensuring accurate and up-to-date records;
- Manage the inventory of SIM Cards, mobile devices, and related equipment, tracking quantities, status, and location;
- Handle the provisioning of mobile devices, ensuring they meet the requirements of the organisation;
- Manage the activation and deactivation of telecom services;
- Oversee the administrative aspects of equipment deliveries and returns, coordinating with relevant departments and suppliers as needed.
- Bachelor degree in Management or similar.
- Strong problem-solving attitude.
- Excellent communication skills, with the ability to adapt to various stakeholders.
- Strong organisational skills.
- Ease in interpersonal relationships.
- Excellent planning skills.
- Quick adaptability to changing priorities.
- Proactive with a take-charge attitude.
- Experience with Microsoft Office tools [Excel, Word, PowerPoint].
