Proposal Coordinator

Position Description:

The Proposal Coordinator supports the writing, editing, and coordination aspects of proposal development; this person helps Proposal Managers with making a first pass at answering all aspects of RFx, basic maintenance of the Q&A repository, and executive summaries . This role involves assisting in researching and writing for a dynamic product and collaborates with Proposal Managers and subject matter experts. The Proposal Coordinator should possess strong writing and communication skills, attention to detail, and the ability to contribute creative ideas. Proposal Coordinator should be able to work in USA time zones. Responsibilities include supporting responses to RFPs, RFQs, and RFIs, along with maintaining and updating proposal documents, and RFP data repository.

Job Duties and Responsibilities:

• As a member of the Presales Team, this role is responsible for aiding with planning, researching, developing, and editing complex content for proposals in response to customer solicitations.
• Helps with writing/editing executive summaries and customer-specific requirements.
• Assists Proposal Managers with initial drafts/first passes on RFx. 
• Helps team members adhere to processes, templates, standards, and standard methodologies to successfully bid projects in a timely manner.
• Assists with maintaining collateral and data repository for providing professional, consistent, and fast-turnaround of RFx and detailed technical questionnaires.
• Works cross functionally with ease.
• Helps with tracking RFx responses in Salesforce.

Required Skills:

• BS/BA Degree, or equivalent in relevant experience.
• 2+ years related experience, preferably in the proposal field and/or technical writing.
• Self-starter, humble, multitasker, great teammate, works well under pressure, works ahead of schedule, and follows through on tasks. Keeps the team informed of changes.
• Shows desire to take on responsibility.
• Excellent communication, interpersonal, and organizational skills.
• Excellent writing, grammar, and spelling abilities.
• Strong proficiency with Google Workspace, MS Office Suite (Word, Excel, Power Point), and cloud storage.
• Ability to engage with senior technical and upper management to obtain necessary information and coordinate team involvement.
• Very strong social skills; ability to lead cross-functional teams without formal authority.
• Experience with a technical- or software -related product suite - enterprise software experience highly preferred.
• Broad technical abilities that come with experience in a document-editing setting.

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