The Proposal Coordinator I supports the proposal process by managing three to four proposals at a time, collaborating with each team involved, and formatting information into easy to understand and designed according to Milhouse brand standards.
If you are interested in our Proposal team, please apply today! We would love to hear from you.
What you will do:
- Collaboratively work across departments to create visually appealing, deal-closing proposals, often under tight deadlines.
- Supports the proposal process semi-autonomously, reaching out to the Senior Proposal Coordinator or Proposal Manager for problem-solving.
- Coordinate, and lead proposal schedules, kick-off meetings, reviews, production, etc. to ensure proposal success. Coordination may include external partners.
- Coordinate and organize large amounts of technical information, including photography, subconsultant data, and marketing materials including brochures, posters, etc.
- Create and maintain staff resumes, project descriptions, and other marketing material.
- Edit and proofread proposals, government forms, qualification packages, presentations, and other marketing material for both internal and external distribution.
- Be a brand ambassador of Milhouse—ensure compliance with brand guidelines and design consistency.
- Conduct CRM database queries as well as update and maintain project, employee, and client data in CRM database.
- Provide excellent customer service. Respond promptly to client requests, meet commitments, and manage the demands of internal and external clients.
- Work as a collaborative member of the Project Development team to maintain the vital information database of custom-created content for use on future projects.
- Communicate effectively with Milhouse’s project leaders, gathering necessary data and insight.
- Assist the team in developing dynamic client presentations that win jobs!
What we are looking for:
- Ability to lead special projects to develop and improve content outside of the RFP process.
- Strong writing and editing skills, able to pull together disparate pieces of information into a cohesive final proposal.
- Strong planning and organizational skills.
- Excellent vocabulary and ability to learn and apply technical terms quickly.
- Ability to incorporate red-line edits accurately and efficiently.
- Able to effectively communicate with a broad range of personalities across multiple departments.
- Elevated level of attention to detail.
- The ability to prioritize and simultaneously process multiple tasks while still being mindful of the big picture.
- Solid proficiency in Adobe InDesign.
- Familiarity with Adobe Creative Suite.
- Familiarity with InDesign.
Your background:
- Bachelor's degree preferred, but not required if you are a skilled writer (Communications, Journalism, English or Creative Writing)
- 0-2 years of related experience in marketing or communications required.
- Previous experience in proposal preparation, especially with an Engineering firm preferred.
- 1 year experience working with Deltek or other CRM software preferred.
Why join the Strategic Communications Team? Here's why:
The Strategic Communications team at Milhouse is a diverse and collaborative group of creative (and strategic!) marketing and proposals professionals. We support the Milhouse family of companies across all industry and service lines, which provides us the chance to connect with every group throughout the organization. We are a team of kind, supportive and hard-working individuals who value and recognize each other's ideas and talents. Being a part of Milhouse's Strategic Communications team presents the opportunity to see your efforts play a direct and visible role in promoting the mission of Milhouse.
Here's a little information on Milhouse Engineering and Construction, Inc.:
Milhouse Engineering and Construction, Inc. was founded in 2001 with the goal of building the best engineering company in the country. It was based on the belief that if we hired great people, fueled their passion while challenging them to excel, and maintained a laser focus on the needs of your clients, success would come- and so it has. Our portfolio of successful projects continues to grow, our family of highly satisfied clients continues to expand, and our staff just gets better and better.
We are a unique, Chicago-based firm whose collective passion, vision and expertise has led to phenomenal growth! With more than 500+ talented professionals and offices across the globe, Milhouse offers a dynamic work environment where there is no limit to what you can achieve if you are willing to go after it.
Our people are the cornerstone of our organization, and key to our success. Join a remarkably talented team that shares a passion for what they do and a vision for improving communities around the world through innovative engineering and construction.
Click here to see who we are, and how our people drive our culture each & every day.
Click here to see all of our awards and how many times we've won Chicago’s 101 Best & Brightest Companies to Work For!
Important Notice to US Applicants
Milhouse Engineering and Construction, Inc. is an at-will employer.
We are an Equal Opportunity Employer.
Benefits List:
Medical
Dental
Vision
Life Insurance
Short Term Disability Insurance
401(k) Plan
Transit Benefits Program
Paid Time Off (PTO)
Employee Education & Development Program
Paid Holidays
Employee Referral Program
Wellness Program
Employee Recognition Program
Lunch and Learns
Milhouse University Classes (Cross Functional Training)
Higher Level Professional Development/Certification support
Paid Maternity and Paternity leave (plus incentives to support you in your first year of parenthood)
