Proposal Administrator

About Us:

Panelmatic, Inc. was founded in 1957 in Youngstown, OH to serve manufacturing industries with the design and build of custom electrical, instrument, and pneumatic control panels. Our business has sufficiently grown over the years to support expansion for our clients. We have produced control packages for many of America's top corporations in the data center, chemical, food & beverage, pulp & paper, material handling, oil & gas, pharmaceutical, renewables, metals, and utility markets. We also deliver equipment for use worldwide. Our rigorous methodology assures compliance with domestic and international standards. We can meet the needs of our diverse clientele from start to finish through sales, design, fabrication, testing, and delivery.

Since 1957, we have been known for our high-quality, control packages, our comprehensive service, and our technological and manufacturing expertise. This expertise assures you of our ability to handle the largest and most complex packages quickly and efficiently.

Job Summary:

We are seeking a dynamic proposal administrator to join our team and play a key role in winning business within the utility sector. You will collaborate closely with sales, engineering, estimating, and product management teams to develop competitive, profitable bids that meet our clients' requirements and deadlines while adhering to industry standards. The ideal candidate will be detail-oriented, organized, and able to handle multiple projects simultaneously. This is not your typical desk job—you’ll be the vital bridge between our customers and our internal teams, ensuring each proposal is tailored to perfection.

Job Duties:

• Review Request for Proposals (RFPs) to ensure alignment with company capabilities and compliance with applicable industry standards.
• Manage the proposal process from start to submission, ensuring timely and accurate delivery of proposals.
• Collaborate with internal teams, including sales, estimating, engineering, and product management, to gather necessary proposal information.
• Ensure that pricing and cost estimates are accurate and reflect the scope of work outlined in the proposal.
• Partner with sales and product management to develop accurate, competitive pricing strategies for bids that drive business growth.
• Coordinate document preparation, format proposals, and ensure adherence to company branding guidelines.
• Be the liaison between outside sales teams and customers, building strong relationships and providing outstanding service.
• Occasionally present proposals to clients, showcasing our expertise and solutions.
• Maintain proposal records and documentation, tracking the status and outcomes of submitted proposals.
• Other duties as assigned

Requirements

Minimum Qualifications:

High School Diploma or equivalent required

• Three plus years of experience in proposal development, administration within an electrical manufacturing environment required
• Proficiency in MS Office (Word, Excel, PowerPoint), strong attention to detail, excellent communication skills (written and verbal), and ability to manage multiple deadlines required
• A strong attention to detail, with the ability to stay organized and meet deadlines in a fast-paced environment required
• Familiarity with ERP systems required
• Familiarity with Salesforce or other CRM required
• Ability to read specs and reviewing electrical drawings required
• Excellent communication skills, both written and verbal, required
• Ability to pass physical, drug, driving, and background checks required
• Ability to lift, push, and pull objects and perform physical tasks required
• Alignment with company core values required

Preferred Qualifications:

• Bachelor’s degree in business, Engineering, or a related field preferred

Benefits

Benefits:

• Medical, dental, vision, HSA, term life, AD&D, STD, LTD
• 100% medical premium paid for by Panelmatic for the employee-only level medical coverage
• 80% paid for by Panelmatic and 20% paid for by the employee on all other level medical coverage (i.e. employee plus child, employee plus spouse, family)
• 401K and bonus
• Scholarships, educational reimbursement, paid volunteerism, and paid personal and professional development provided
• PTO and paid holidays provided
• Career advancement opportunities
• Competitive wages
• Family-friendly environment with average employee tenure above five years