Position: Project Portfolio Management (PPM) Software Administrator
Position Type: Contract
The PPM Software Administrator will oversee and align the use of PPM software to ensure consistency, accuracy, and stability in executing of related efforts. Maintain prioritization of portfolios as directed by leadership to ensure accurate insight into scheduling, resources, and processes related to all initiatives. These efforts enable successful scheduling, reporting and resource management.
Description:
- Oversee high level alignment across departments in the use of PPM software in support of accelerating project schedules including but not limited to the following areas:
- Manage project prioritization following direction from executive leadership, e.g., hierarchy, active, on-hold, archive.
- Resource planning
- Dashboard application and management
- Naming conventions, e.g., dashboards, analytic reports, custom filters.
- Reporting consistencies by thorough use of metadata.
- Ensure alignment on project templates, intake form policies.
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Develop and manage PPM software application of functionality (*this is an audit requirement)
- Document processes
- Create PPM Workflows and Dashboards in alignment with standards.
- Methods for monitoring and reporting on processes.
- Creation of work instructions
- Manage and implement updates to internal work instructions and process.
- Proactively develop expansion of use across all departments, e.g., Manufacturing Engineering, Poland Foundry, Regulatory, etc.
- Generate and analyze information originating from the PPM software to provide insights into project progress, resource utilization, and potential bottlenecks.
- Provide training and support to users, helping them understand how to effectively use the PPM software to manage their projects and tasks.
- Actively participate in audits and updates to existing processes and make suggestions where improvements may be beneficial.
- Monitor changes to existing intake forms to ensure alignment with best practices, and ensure changes are well documented and communicated.
- Administrative level user account oversight
- Setup/monitor user and virtual user profiles and access levels to ensure completeness and accuracy, e.g., username, team, time zone, availability, default activity, etc.
- Maintain the integrity of the PPM software by configuring settings, tags, custom fields, updating user permission, etc.
- Troubleshooting any technical issues that may arise.
- Proactive involvement with the PPM Best Practices Team
- Focus on strategic programs and initiatives.
- Outreach to employees and alignment across teams.
Qualifications:
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Education: Degree in Business Administration or 2 years plus of relevant work experience, Information Technology experience beneficial.
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Microsoft Office Expertise: Proficiency in Microsoft Excel is essential for data manipulation, analysis, and reporting tasks. The administrator should be proficient in advanced Excel functions, writing of formulas, pivot tables, and data visualization techniques to extract meaningful insights.
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Project Management Skills: Possess solid project management skills, including the ability to plan, organize, and prioritize tasks effectively.
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Analytical Skills: Proficient in data analysis and interpretation to generate meaningful insights from analytic reports. This includes the ability to identify trends, patterns, and areas for improvement within project data.
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Communication and Collaboration: Effective communication and collaboration skills are essential for consulting with project teams, providing support, and facilitating training sessions. The administrator should be able to communicate complex concepts in a clear and concise manner in both verbal and written format.
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Problem-Solving Abilities: They should demonstrate strong problem-solving abilities to address technical issues and optimize processes.
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Presentation and Training Skills: Strong presentation skills are necessary for effectively communicating project insights and recommendations to stakeholders using visual aids and reports generated from the PPM software. Additionally, the administrator should possess excellent training skills to facilitate user onboarding sessions and provide ongoing support to team members.
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Leadership/Influence: Demonstrate leadership qualities and the ability to influence others to adopt best practices and adhere to project management guidelines. They should lead by example, inspire confidence, and foster a culture of accountability and collaboration among project teams.
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When you join Victaulic, you do not simply advance your career. You become part of a family of talented individuals who are dedicated to innovation and progress.
Victaulic is an equal opportunity employer and encourages individuals from all backgrounds to apply. We thank all applicants for their interest, but only those selected for an interview will be contacted.
Victaulic is committed to providing accommodations for people with disabilities. If you require an accommodation, please let us know when contacted for an interview.
