Project Manager

Essential Duties and Responsibilities:

• Oversees project implementation and execution through the completion of office build out.
• Defines project scope by working with client and internal team to establish project specific goals that meet client needs and ensure project success.
• Ensures project scope and specific deliverables are understood by all parties involved and maintained through to project completion.
• Develop detailed project schedule, based on product lead times, construction timeline and/or client needs.
• Publish project schedule to external and internal team, and track progress on a regular basis.
• Manage project performance against goals, objectives, schedule and milestones.
• Identifies and reports variances from schedule, then drives corrective actions to maintain critical path.
• Attends weekly OAC (Owner, Architect, Contactor) as required, meetings for each project and reports pertinent updates and/or action items back to internal project team.
• Attend and/or facilitate project kick-off meeting, and huddle meetings with internal project team to ensure responsibilities and deliverables are communicated and understood by all.
• Develop scope of work for installation vendor.
• Obtain labor quotes and analyze for accuracy. Present both labor pricing and project management hour estimate to internal team
• Identify, manage and mitigate any potential project risks that could impact scope, schedule, budget and/or quality.
• Implements change management process to assess change requests, make recommendations, secure client approvals, and issue change orders. Identify possible impacts of change requests on project scope and/ or schedule and communicate impact/ best path forward to client and project team.
• Manages coordination with Landlords and Property Managers to ensure insurance requirements are met, and building access is scheduled as well as protection requirements are met.
• Completes site verification to ensure conditions are conducive to, and compatible with furniture delivery/ installation.
• Ensures reporting requirements are met for any prevailing wage projects per DIR/DAS standards.
• Perform preinstallation meetings with lead installer & designer to ensure scope and specific deliverables are fully understood, including performance standards (including site walks as needed).
• Oversee furniture installation and provide detailed updates to the client and internal staff.
• Complete punch walks with client. Document, publish and track punch items through to completion, including following closeout procedures.
• Assumes complete responsibility for assignments and is accountable for ensuring projects are executed to client’s expectations.
• Able to communicate and present strongly to Executive level team within an organization.
• Maintain flexibility with work hours and travel as needed.

Skills, Knowledge, Experience Required

• 2+ years of project management experience in the furniture dealership industry.
• Knowledge of construction, architecture, or commercial real estate industry is a plus.
• Working knowledge of architectural drawings and furniture standards is a plus.
• Proficient in the use of MS Office Suite- Word, Outlook, Excel, PowerPoint.
• Experienced or willing to become proficient in other project management software platforms including PlanGrid, Box, Dropbox, Smartsheet, Google Doc, etc.
• Strong communication (written and verbal), organizational, and analytical skills.
• Able to analyze data and situations pertaining to a project, and concisely communicate findings and/ or solutions to both internal and external project teams. 
• Strong interpersonal skills with an ability to interact and connect with team members across all levels of the organization.
• Communicates in a way that instills confidence with client and helps guide client to make the best decisions for project efficiency.
• Understands importance of customer input and acts with customer in mind. 
• Able to work efficiently while managing multiple priorities and manages conflict successfully.
• Able to identify core issues on a macro and micro level, then use tact and diplomacy to guide others toward best solution.
• Able to communicate effectively with clients, architects, installers and contractors (including electricians and data vendors). 
• Able to solve complex issues and make quality decisions, especially when under pressure.
• Organized - ability to manage multiple projects simultaneously.
• Capacity to think ahead to identify roadblocks and quickly/ confidently manage project and team members around them. 
• Logical and analytical with strong attention to detail.
• Sets goals and develops strategic methodology and process to achieve.
• Able to set and meet deadlines in a very fast-paced and demanding environment.
• Excellent time management and prioritization skills.
• Identifies critical tasks and focuses on completion despite distractions.
• Regularly communicates current project priorities to internal and external project teams, including when priorities shift.
• Can easily shift gears and adapt based on client needs and project constraints.
• Excited by new challenges and takes action during times of uncertainty. 
• Eager to take on new challenges and is committed to continuous improvement
• Highly accountable - takes full ownership of project success.
• Inspires others to achieve same results.