The Project Manager I is accountable for coordinating and managing clients’ projects through all phases of laboratory operations, including project set-up and maintenance, login review, communication of analytical issues, client account maintenance, reporting, invoicing, bottle orders, client pickups, and identification of work share facilities. The PM I role fosters and develops client relationships in support of the laboratory mission. The quality specialist role will help maintain laboratory quality and be an onsite liaison between the quality manager and the laboratory.
Position is full-time Monday - Friday. Candidates currently living in a commutable distance to North Kingstown, RI are encouraged to apply.
Essential Duties and Responsibilities:
Project set-up
- Project review in LIMS
- Sets up project
- Adds any project notes (special reporting and invoicing instructions, etc.)
- Reviews project documentation
- Adds any project documentation to central repository
- Sets up client for Total Access
- Manages purchase orders, task orders, contracts, and change order requests
- Verifies that lab compound lists and limits meet project requirements for new projects not quoted
- Adds any project specific limits / lists to LIMS
- Deliverable assignment and delivery route
- For new projects not quoted, confirms that EDD format is available (deliverable assignment and delivery route). Submits a helpdesk ticket for any new formats needed.
- Communicates project details to operations
- Initiates project kick off call with client and pertinent staff, if needed
- Engages work share labs, service centers, and non-Eurofins locations as needed for new projects not quoted
- Works with operations to ensure adequate capacity for incoming work (forecasting)
- Provides updates to operations on upcoming work
- Familiarity with state and national program requirements as it pertains to work mix
- Create bottle orders
- Schedules courier or field sampler, if needed
- Confirms non-Eurofins subcontract labs are on the approved list and set-up as vendors for new work
- Confirms non-Eurofins subcontract labs are on the approved list and set-up as vendors for existing work
- Initiates approval process for any subcontract labs not on the approved list
- Generates subcontract paperwork
- Generates accounting software requisition when sending subcontract samples
- Verifies that lab certification meets project requirements
- Verifies that lab compound lists and limits meet project requirements for new quotes
- For new quotes confirms that EDD format is available (delivery assignment and delivery route). If a new format is needed, submits
- For new quotes confirms that EDD format is available (delivery assignment and delivery route). If a new format is needed, submits a help desk ticket
- Engages work share labs, service centers, and non-TA locations as needed for new quotes
- Provides supporting documentation to client as needed (contact list, bottle table with preservation, etc.)
Sample Receipt
- Communicates any issues to clients for duration of project
- Manages incoming work for Rush and short holds
- Reviews log-in
- Resolves log-in issues with client
- Informs client of any log-in discrepancies
- Sets samples to “available” after review
- Sends client sample receipt confirmation
- Reviews draft invoice
- Confirms that any client needed information (purchase order, project number, etc.) is recorded in LIMS for invoicing
Reporting
- Client specific report requirements
- Reviews job list daily and manages due dates
- Communicates any expected delays to clients before the job due date
- Confirms any data anomalies (filtered > dissolved, deviations from historicals, etc.) with operations before submitting to client
- Reviews reports and EDDS before issuing to the client
- Confirms correct report format and EDD format is used
- Creates and issues final report by client due date
- Issues final data packages
- State reporting forms and submission
- DMR forms
- EDD checkers
- Data upload
- Compiles case narratives
Invoicing
- Sets up delivery route
- Reviews final invoice before issuing to client
- Generates credit/debit memos as needed
- Submits credit/debit memos for approval
- Submits approved credit/debit memos to client, if needed
- Submits revised invoices
- Initiates follow up calls to confirm correct invoicing
- Works with collections on A/R follow up
- Regular review of A/R status
- Client set-up
- Work with CSM to communicate lab capabilities to the client
- Requests new client review
- Confirms sales assignments with Business Development Manager
- Takes new quote requests from clients
- Reviews client contract requirements / coordinates review.
- Reviews purchase orders
- Submits purchase orders for approval and returns approved orders to client
- Follows up on client terms and credit limit
Account Maintenance
- Follow up calls and visits with clients
- Provides technical support as needed
- Uses company resources to follow up on client requests
- Familiarity with company capabilities and key contacts
- Forward opportunities and leads to sales
- Forecasts upcoming work
- Asks for the next opportunity
- Area of responsibility (air, regulations, etc.)
Quotes & Proposals
- Initiates project QAPP review with operations, QA, and subcontract labs as needed
- Initiates technical support from operations as needed (special requests, method development, technical review, etc.)
- Quote generation and approvals
- Reviews client quote requests for capabilities, certifications, scope
- Confirms client contracts (if applicable) and pricing
- Determines lab placement for the work
- Confirms that lab certification meets project requirements
- Confirms that lab compound lists and limits meet project requirements
- Creates quotes
- Submits quotes for approval
- Sends quotes to client
- Forecasts quotes
- Provides QAPP / SOW information to the client as needed
- Updates status in LIMS
Account maintenance
- Submits client complaints and participates in correction action / follow up as needed
- Communicates client issues/complaints to sales
- Follows up on client requests
- Supports the follow up of quotes/bids for tracking purposes
Quality Specialist:
· Order and log in proficiency tests for the laboratory.
· Help maintain initial displays of competency for technicians and lab staff.
· Participate in quality deployments along with the laboratory director.
· Organize and maintain records of instrument studies and laboratory method studies.
Basic Minimum Qualifications (BMQ): To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill or ability required.
Education/Experience (BMQ):
Education: BS/BA in Chemistry/Sciences or related field (four years related experience may substitute for a degree
Experience:
6 months of client-relationship/customer service experience
Prefer some bench chemist or field experience
Requires additional lab training in methods and QA across multiple departments
Ability and/or Skills (BMQ):
- Eurofins services, products, testing capabilities, technology, production, and support systems
- Program specifications and laboratory procedures
- Environmental regulations
- Process improvement methods
- Quality assurance program plan
- Contract compliance
- Laboratory methods and techniques
- Basic knowledge of the LIMS
- Strong interpersonal, communication and problem solving skills
- Effective time management
- Strong organizational skills
- Leadership skills
- Computer skills – using routine software applications such as Outlook, Office, Excel, Word, Access, and PowerPoint.
- Multi-tasking
- Adaptability and flexibility
- Ability to ensure requirements for On-Time Delivery are met
- Attention to Clients: Demonstrates a desire to understand customer needs; listens to what customers are saying and asks questions as appropriate; demonstrates awareness of client goals. Follows up with clients during projects and following project completion; keeps clients up to date about decisions that affect them; seeks the comments, criticisms and involvement of clients; adjusts services based on client feedback.
- Technical Familiarity: Seeks information from a variety of sources in a variety of ways to respond to client’s technical questions about the project and to effectively communicate project status.
- Customer Service Orientation: Strives to meet customer expectations and takes responsibility to resolve client complaints. Provides prompt, efficient and personalized assistance to meet the requirements, requests, and concerns of customers; provides thorough, accurate information to answer customers’ questions and inform them of commitment times or performance guarantees; actively looks for ways to help customers by identifying and proposing appropriate solutions and/or services; establishes boundaries as appropriate for unreasonable customer demands.
- Is pleasant, courteous and professional when dealing with internal or external customers; displays a good-natured, cooperative attitude; is calm and empathetic when dealing with hostile customers.
Eurofins Environment Testing (USA) provides a compensation range for informational purposes, the actual base salary may vary based upon, but not limited to, relevant experience and skill set, base salary of internal peers, business sector, and geographic location.
Professional working proficiency in English is a requirement, including the ability to read, write and speak in English.
We support your development! Do you feel you don’t match 100% of the requirements? Don’t hesitate to apply anyway! Eurofins companies are committed to supporting your career development.
We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.
Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!
Find out more in our career page: https://careers.eurofins.com/
Company description: Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.
The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in discovery pharmacology, forensics, advanced material sciences and Eurofins Scientific 2/2 March 2023 agroscience contract research services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.
In over 35 years, Eurofins has grown from one laboratory in Nantes, France to 61,000 staff across a decentralised and entrepreneurial network of ca. 900 laboratories in 61 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.
In 2022, Eurofins generated total revenues of EUR 6.7 billion, and has been among the best performing stocks in Europe over the past 20 years
Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.
